Administrative Assistant

Adams & Reese; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Adams & Reese in Tampa is looking for a tech-savvy Administrative Assistant to support the office's Regional Manager and Attorneys. The ideal candidate will have over 5 years of experience in clerical and administrative duties, strong proficiency in Microsoft Office, and excellent verbal and written communication skills.

Responsibilities include managing documents, maintaining calendars, and facilitating communication within the office. Candidates with a Bachelor's degree and knowledge of legal terminology are preferred. This role requires sitting for long periods and occasional lifting of files weighing up to 15 lbs.

Qualifications

• 5+ years of secretarial/administrative assistant experience required.
• Excellent typing skills with good spelling, punctuation, and grammar.
• Competent in legal terminology at times.

Responsibilities

• Support Regional Office Manager and Attorneys.
• Prepare, process, and proofread documents.
• Maintain filing systems and control records.
• Coordinate document production and manage calendars.
• Make travel arrangements and manage communication.

Skills

Verbal communication

Written communication

Clerical duties

Data management

Organizational skills

Microsoft Office proficiency

Education

Bachelor's Degree preferred

College degree

Tools

Microsoft Office Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive; to support the Regional Office Manager and Attorneys in the Tampa office.

Responsibilities

• Strong verbal and writing skills; wants to be part of a team.
• Capable of performing a variety of clerical and administrative duties using various computer programs.
• Prepares, processes, and proofreads documents; mails, faxes, copies, and/or arranges for delivery of documents.
• Maintains filing systems, control records and indexes using moderate independent judgment.
• Data management including time entry, document databases, email and hard copies.
• Coordinates and participates in document production.
• Assists with file opening via the BAC system.
• Communicates with vendors, building management, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same.
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required.
• Screens phone calls; records and delivers messages and provides callers with information as authorized by supervisor.
• Makes travel arrangements through the Firm’s designated Travel Agency; performs related duties as assigned.

Minimum Acceptable Qualifications

• Bachelor’s Degree preferred.
• 5+ years of secretarial/administrative assistant experience.
• Ability to type – excellent spelling, punctuation and grammar required.
• May be required to know legal terminology at times.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications

• College degree
• Secretarial skills

Working Conditions

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.