Legal Administrative Assistant

LHH; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) plan with employer contribution

Job summary

A well-established law firm in Tampa, Florida is seeking a seasoned Legal Administrative Assistant to support attorneys and paralegals in real estate matters. The role involves drafting legal documents, managing client files, and ensuring compliance with court rules. Candidates should have at least 5 years of relevant experience, excellent organizational skills, and proficiency in standard office software. This is a full-time onsite position offering a competitive salary and comprehensive benefits package.

Qualifications

• 5+ years of experience as a Legal Administrative Assistant focused on real estate.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage time effectively and prioritize workload.
• Ability to manage time effectively and prioritize workload.
• Proficiency in legal document production and standard office software.

Responsibilities

• Draft, revise, proof, and format legal documents.
• Support attorneys with legal research and case-related tasks.
• Maintain accurate client files and ensure filing compliance.
• Maintain accurate and well-organized client files and case records.
• Provide administrative support including calendar management, phone coverage, and correspondence handling.
• Serve as a professional point of contact for clients, court staff, and internal personnel.
• Safeguard sensitive and confidential information.
• Effectively manage multiple tasks and deadlines in a fast-paced environment.

Skills

Organizational skills

Legal document production

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Standard office software

Job description

LHH is working with a well-established Tampa-based law firm to recruit a seasoned Legal Administrative Assistant. This is a full-time, in-office position ideal for a detail-driven professional who thrives in a dynamic legal setting and enjoys providing high-level support to attorneys and paralegals within real estate and related practice areas.

Role Summary

In this role, the Legal Administrative Assistant will play a key part in supporting daily legal operations by delivering efficient administrative and document-focused assistance. The successful candidate will be highly organized, self-motivated, and adept at juggling competing priorities while exercising sound judgment and discretion.

Key Duties

• Draft, revise, proof, and format legal documents, pleadings, and correspondence
• Support attorneys and paralegals with legal research and case-related tasks as needed
• Ensure compliance with filing procedures and court rules across multiple jurisdictions
• Maintain accurate and well-organized client files and case records
• Provide administrative support including calendar management, phone coverage, and correspondence handling
• Serve as a professional point of contact for clients, court staff, and internal personnel
• Safeguard sensitive and confidential information
• Effectively manage multiple tasks and deadlines in a fast-paced environment

Required Qualifications

• At least 5 years of experience as a Legal Administrative Assistant with a focus on real estate matters
• High school diploma or equivalent required; additional education or certifications preferred
• Exceptional organizational skills with strong attention to detail
• Ability to manage time effectively and prioritize workload
• Proficiency in legal document production and standard office software
• Competitive salary based on experience and qualifications
• Comprehensive benefits package may include:
• Medical, dental, and vision coverage
• Paid time off and paid holidays
• 401(k) plan with employer contribution

This role is fully onsite at the firm’s Tampa, Florida office.

Interested candidates are encouraged to apply today!