Legal Administrative Assistant

Butler Weihmuller Katz Craig LLP; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Butler Weihmuller Katz Craig LLP in Miami seeks a Legal Administrative Clerk with 3+ years of experience to support our busy litigation practice. The role involves open matters, copy room management, document assembly, trial prep, conference room setup, courier coordination, and general office duties.

Strong communication and proficiency in Word and Outlook are required; salary is commensurate with experience and a comprehensive benefits package is offered.

Qualifications

• 3+ years of experience in legal administration or law firm support.
• Experience in a busy litigation environment preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Open legal matters for the firm.
• Maintain an organized copy room and ensure equipment and supplies are readily available.
• Provide copying, scanning, document assembly, and binder preparation services.
• Assist with trial preparation, including organizing and assembling documents and materials.
• Set up and organize conference rooms for depositions, meetings, and other proceedings.
• Provide general office support and handle miscellaneous tasks to keep the office efficient.
• Deliver and retrieve documents from the courthouse and coordinate courier services.
• Assist with document organization, file management, and purging unnecessary documents.
• Provide reception coverage, greet visitors, and direct guests appropriately.
• Assist secretaries with profiling emails and processing invoices.

Skills

Legal terminology

MS Word

Outlook

Reception duties

Job description

Law Firm seeking a Legal Administrative Clerk with 3+ years’ of experience for our Miami office. Law Office/Legal Experience preferred.

• Open legal matters for the firm
• Maintain an organized and orderly copy room and ensure equipment and supplies are readily available.
• Provide copying, scanning, document assembly, and binder preparation services.
• Assist with trial preparation, including organizing, assembling, and preparing documents and materials.
• Set up and organize conference rooms for depositions, meetings, and other legal proceedings.
• Provide general office support, including moving furniture, organizing office spaces, and handling miscellaneous tasks as needed.
• Deliver and retrieve documents from the courthouse and coordinate courier services as required.
• Assist with document organization, file management, and purging unnecessary documents.
• Provide reception coverage, including greeting visitors, assisting with front-door access, and directing guests appropriately.
• Perform other administrative support duties as assigned to ensure the office operates efficiently.
• Assist secretaries with profiling emails and processing invoices
• Assists Office Managers with administrative duties (ordering supplies and stocking them in kitchen and supply room, setting up for meetings, ordering lunch, etc.)

Excellent verbal and written communication skills are necessary. Must be proficient in Word and Outlook.

Great working environment with a comprehensive benefits package. Salary commensurate with experience and all candidates must have a stable work history and verifiable references.