Administrative Clerk

WSHB Support Services; Concord (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary package

Bonuses potential

Comprehensive insurance

PTO and holidays

flexible work from home policy

Referral program

Job summary

WSHB Support Services in Concord is seeking an Administrative Clerk for a full-time, onsite role. Responsibilities include document management, trial preparation support, client reception, mail processing, and general admin tasks.

The position requires at least 2 years of law firm experience and proficiency in MS Office (Word, Excel, Outlook). A team-oriented, reliable, and organized professional is preferred for a fast-paced environment.

Qualifications

• Minimum of 2 years law firm experience.
• Proficient in MS Word, Excel & Outlook.

Responsibilities

• Assist with document management, file organization, and e-filing documents and media uploads/downloads.
• Assist with trial preparation (creating trial binders, making copies, etc.).
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Handle mail processing and departmental paperwork.
• Set up and break down conference rooms for depositions and meetings.
• Coordinate with maintenance, vendors, and office support when needed.

Tools

MS Office

Word

Excel

Outlook

Job description

WSHB Support Services seeks an Administrative Clerk for its Concord office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum of 2 years law firm experience.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.