Phoenix: Administrative Clerk

Wood Smith Henning & Berman LLP; Phoenix (AZ); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Bonuses

Insurance including medical, dental, <

Job summary

Wood Smith Henning & Berman LLP in Phoenix seeks an Administrative Clerk for its office. This full-time, onsite role supports attorneys and staff with document management, trial prep, mail handling, and routine clerical tasks.

Ideal candidates have 5+ years in administration, 1+ year in legal settings, and proficiency in MS Word, Excel, and Outlook. Strong organization, reliability, and a professional presentation are essential for success.

Qualifications

• Minimum 5 years of experience as an administrative assistant or receptionist.
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (Word, Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.

Responsibilities

• Assist with document management, file organization, and e-filing documents and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.).
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests professionally.
• Set up and take down Conference Rooms for depositions and meetings.
• Assist with processing invoices and maintaining the invoice matrix.
• Assist with document retrieval for attorneys and staff.

Skills

Communication skills

Organizational skills

Multitasking

Team player

Reliability

Attention to detail

Professional appearance

Tools

MS Word

MS Excel

Outlook

Job description

WSHB seeks an Administrative Clerk for its Phoenix office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities

• Assist with document management, file organization, and e-filing document and media downloads/uploads.


• Assist with trial preparation (creating trial binders, making copies, etc.)


• Assist attorneys and staff with daily administrative tasks.


• Greet clients and guests in a professional manner.


• Replenish Kitchen with supplies and keeping orderly.


• Assist with the processing of daily incoming and outgoing mail.


• Scanning, copying and saving of documents.


• Assist with document management and physical file organization.


• Set up and take down of Conference Rooms for depositions and meetings.


• Interact with maintenance crews and vendors when Office Administrator is unavailable.


• Ordering of supplies through Staples.


• Assist with processing of invoices and maintaining of invoice matrix.


• Assist with document retrieval for attorneys and staff.


• Assist paralegals with processing of medical records and radiology imaging.


• Assist with downloading and saving of deposition transcripts.


• Assist with downloading and saving Court documents.


• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.


• Assist with voluminous mailings.

Position Requirements

• Minimum 5 years of experience as an administrative assistant or receptionist


• Minimum of 1 year experience in the legal field.


• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).


• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.


• Must be a team player with a positive attitude.


• Must be reliable and responsible.


• Must be flexible and open-minded.


• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.


• Excellent communication skills, both verbal and written.


• Ability to work in fast paced environment while paying close attention to detail.


• Professional appearance and demeanor.


• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits Include

• A competitive salary package, including the potential for bonuses


• Insurance including medical, dental, vision, disability, life, and a flexible spending account