Talent Onboarding & Coordination Specialist

Insight Global; Fries (VA); On-site; USD 46,000 - 75,000; Full time

Job summary

Insight Global is seeking a Recruiting Coordinator with a strong administrative background to support onboarding and hiring processes. You will manage offers, maintain ATS records, coordinate candidate travel, and work with recruiters and hiring managers to ensure a smooth candidate experience.

The role requires detail orientation, excellent communication, and proficient Excel and Outlook skills. A Bachelor's degree is preferred, with 1+ year in recruiting coordination or related roles; ICIMS

Qualifications

• Bachelor's degree preferred.
• 1+ years of recruiting coordination or related experience.
• Experience using Applicant Tracking Systems (ATS), preferably ICIMS.
• Strong Excel skills and proficiency with Outlook and Word.
• Excellent organizational and administrative skills.
• Strong attention to detail and reliable work ethic.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Dependable, self-driven, proactive, and team-oriented.

Responsibilities

• Strong administrative background with excellent organizational skills.
• Highly detail-oriented and able to manage multiple onboarding tasks simultaneously.
• Experience handling final onboarding processes and ensuring a smooth transition for new hires.
• Conducts employee orientations and provides a positive onboarding experience.
• Responsible for offer letter compliance and ensuring all documentation is completed accurately.
• In-depth understanding of onboarding procedures, employment documentation, and compliance requirements.
• Process offers and offer letters.
• Manage open requisitions and recruiting workflows.
• Maintain accurate ATS records, candidate documentation, and recruiting files.
• Track, maintain, and report on daily candidate activity.
• Partner closely with recruiters and hiring managers to support hiring initiatives.
• Post and manage job openings through ATS platforms, job boards, universities, and professional associations.
• Assist with onboarding logistics, candidate travel, and new hire coordination.
• Create and maintain detailed candidate tracking and reporting spreadsheets.
• Compile recruiting metrics and support weekly business reviews.
• Assist with hiring events and recruiting initiatives across supported regions.
• Ensure consistency in recruiting policies, practices, and procedures.
• Provide support for additional recruiting and administrative projects as needed.

Skills

Recruiting coordination

Administrative excellence

Attention to detail

Communication skills

Organizational skills

Team collaboration

Problem solving

Excel

Outlook

Education

Bachelor's degree preferred

Tools

ICIMS

Job description

Insight Global is seeking a Recruiting Coordinator with a strong administrative background to support onboarding and hiring processes. You will manage offers, maintain ATS records, coordinate candidate travel, and work with recruiters and hiring managers to ensure a smooth candidate experience.

The role requires detail orientation, excellent communication, and proficient Excel and Outlook skills. A Bachelor's degree is preferred, with 1+ year in recruiting coordination or related roles; ICIMS