Talent Coordinator & Onboarding Specialist

Wilson Worldwide; United States; Remote; USD 37,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Wellness program

Life and disability insurance

Unlimited PTO

Bonus/commission programs

Job summary

Wilson Worldwide is seeking a passionate Talent Administrator & Coordinator to join our Recruiting Team. You will support the recruitment lifecycle, scheduling and coordinating activities, and ensuring smooth processing of candidates through every stage.

In this role you will generate reports, manage documentation, and help with pre-employment tasks, offers, background checks, and compliance, while collaborating with colleagues to deliver a positive candidate experience.

Qualifications

• Customer service mindset with a can-do attitude.
• 1–2 years of office administration experience, preferably in HR or staffing.
• Excellent organizational skills and ability to complete projects on time.
• Strong communication skills and ability to work in a team.
• High regard for confidentiality and data handling.
• Ability to analyze and revise operating practices to improve efficiency.
• Resourceful, dependable, and efficient.
• Proficient in MS Office applications.

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, and onsite visits.
• Own pre-employment processing and paperwork.
• Prepare offer letters and handle background checks and reference checks.
• Maintain candidate files and documentation for compliance.
• Lead internal postings and collaborate on requisition requirements.
• Prepare daily, weekly, and monthly reports and coordinate schedules.
• Generate reports on candidate and recruiter activity.
• Track candidate activity and dispositions in applicant tracking systems.

Skills

Customer service

Office administration

Organizational skills

Communication

Confidentiality

Process improvement

Reliability

MS Office proficiency

Tools

MS Office

Job description

Wilson Worldwide is seeking a passionate Talent Administrator & Coordinator to join our Recruiting Team. You will support the recruitment lifecycle, scheduling and coordinating activities, and ensuring smooth processing of candidates through every stage.

In this role you will generate reports, manage documentation, and help with pre-employment tasks, offers, background checks, and compliance, while collaborating with colleagues to deliver a positive candidate experience.