Talent Administrator & Coordinator - Philippines (Remote)

Wilson HR; United States; Remote; USD 42,000 - 62,000; Full time

Job summary

Wilson is seeking a motivated Talent Administrator & Coordinator to join our collaborative, dynamic team. This role supports the recruitment process and performs essential HR administration duties to keep operations running smoothly.

The position involves scheduling candidate activities, handling pre-employment processing, preparing offers, and maintaining accurate records while ensuring confidentiality and compliance within a fast-paced environment.

Qualifications

• 1–2 years office administration experience, preferably in HR or staffing
• Excellent communication and teamwork abilities
• Strong organizational skills and ability to complete projects on time
• High level of confidentiality and discretion
• Ability to analyze and improve operating practices for efficiency

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, onsite visits, and other activities
• Oversee pre-employment processing and ensure paperwork is completed
• Prepare offer letters and facilitate background and reference checks
• Maintain candidate files and documentation for compliance
• Lead internal postings and collaborate on open requisitions
• Prepare daily/weekly/monthly recruitment reports and coordinate schedules
• Track candidate activity and dispositions in the ATS
• Handle general office duties and respond to recruiter queries

Skills

Customer service mentality

Organization skills

Communication

Confidentiality

Team environment

Data entry

Office software

ATS familiarity

Tools

Applicant Tracking System

Microsoft Office

Job description

Wilson is seeking a motivated and knowledgeable Talent Administrator & Coordinator to join our collaborative, dynamic and forward-thinking team. Someone that will play an integral part in recruitment team. Does this sound like you?

The Talent Administrator & Coordinator would be responsible for working with the Recruiting Team to support the recruitment process and supplement other full life cycle recruitment activities.

The Talent Administrator & Coordinator’s main duties include but are not limited to:

• Coordinates and schedules candidates for a range of selection process activities such as assessments, interviews, onsite visits, etc.

• Owning pre-employment processing of employees, ensuring proper completion of paperwork.

• Preparation of offer letters, facilitation background checks and reference checks

• Maintains files and documentation on candidates to maintain compliance

• Leads auxiliary postings for internal recruitment team and collaborates with the team on requirements for open requisitions

• Prepares daily, weekly and monthly reports and coordinating schedules and meetings

• Generates reports on candidate and recruiter activity daily

• Tracks candidate activity and dispositions candidates in applicant tracking systems

• General office duties (such as answering any candidate / recruiter queries, filing, copying, data entry, etc.).

Requirements:

• Shown customer service mentality with a “can do” attitude

• 1-2 years office administration experience preferably in an HR or staffing capacity

• Superior organization skills and dedication to completing projects in a timely manner

• Excellent communication with the ability to work in a team environment

• Deep understanding and dedication to the requirements of confidentiality

• Ability to analyze and revise operating practices to improve efficiency