Talent Acquisition Operations Specialist

UNKNOWN; New York (NY); Hybrid; USD 67,000 - 70,000; Full time

Job summary

Petfolk in New York is seeking a Talent Operations Coordinator to partner with the Recruiting team, ensuring day-to-day recruiting runs smoothly across our markets. You will manage requisitions, postings, ATS data, interview scheduling, externships, and candidate communications, fostering a high-quality experience for candidates and hiring teams.

The role emphasizes proactive process improvement, cross-functional coordination, and adherence to timelines, with four days on-site at our New York

Qualifications

• 2–4 years of experience in recruiting, talent acquisition, recruiting coordination, HR operations, or a related field.
• Experience working with an applicant tracking system and familiarity with recruiting systems and job boards.
• Demonstrated experience coordinating complex schedules, interviews, or other time-sensitive processes.
• Bachelor's degree or equivalent professional experience preferred.

Responsibilities

• Intake and manage new requisition requests across Petfolk, ensuring required approvals and documentation are complete.
• Create, post, edit, maintain, and close requisitions across recruiting platforms.
• Audit requisitions and job postings for accuracy, completeness, and consistency with recruiting standards.
• Maintain accurate candidate and requisition information within Petfolk's ATS and recruiting systems.
• Coordinate and schedule candidate interviews across multiple calendars, with a focus on veterinarian recruiting.
• Coordinate on-site interview experiences, including itineraries, candidate packets, interview guides, and travel arrangements when applicable.
• Follow up on outstanding interview feedback and ensure interviewers complete feedback within established timelines.
• Coordinate and complete candidate reference checks.
• Provide administrative and project support to Recruiting Leadership, including meeting coordination, team events, off-sites, and special projects.
• Track project timelines, deliverables, and follow-up items to ensure priorities continue moving forward.

Skills

Organizational skills

Attention to detail

Communication

Calendar management

Proactive

Ownership

Customer-focused

Education

Bachelor's degree

Tools

ATS

Recruiting platforms

Job boards

Job description

Petfolk in New York is seeking a Talent Operations Coordinator to partner with the Recruiting team, ensuring day-to-day recruiting runs smoothly across our markets. You will manage requisitions, postings, ATS data, interview scheduling, externships, and candidate communications, fostering a high-quality experience for candidates and hiring teams.

The role emphasizes proactive process improvement, cross-functional coordination, and adherence to timelines, with four days on-site at our New York