Talent Acquisition Coordinator

Vanguard Group Staffing; City of White Plains (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Vanguard Group Staffing in New York City is seeking a Talent Acquisition Coordinator to source, screen and onboard candidates for entry-level roles across departments. The role requires commuting five days a week, Monday through Friday, and is described as temporary.

You will use diverse recruitment strategies, build a talent pipeline, and coordinate job fairs and onboarding activities to ensure a smooth transition for new hires and temp staff.

Qualifications

• Bachelor’s Degree in HR, Business, Communications or related field.
• 2–5 years of experience in Talent Acquisition or HR.
• Proficiency with ATS, Google Apps, MS Office, and HRIS (ADP Workforce Now a plus).
• Knowledge of regulatory compliance and best practice recommendations.
• Strong time-management, attention to detail, and ability to multitask.

Responsibilities

• Source, screen, interview, and onboard candidates for entry-level roles across multiple departments.
• Utilize diverse recruitment strategies including job boards, social media, networking, and events.
• Build and maintain a pipeline to support current and future hiring needs.
• Coordinate job fairs and career events to promote visibility and attract talent.
• Deliver a positive candidate experience from outreach through orientation.
• Facilitate onboarding activities for new hires and temporary staff.

Skills

Time management

Communication

Recruitment experience

Attention to detail

Discretion

Education

Bachelor’s Degree in HR/Business/Communications

Tools

ATS

Job description

Job Description

Job Description

Talent Acquisition Coordinator Opportunity available in New York City - Must be able to commute to the job site, 5 days a week. Monday through Friday.

** This is a temporary position**

Responsibilities:

• Source, screen, interview, and support the onboarding of qualified candidates for entry-level roles across multiple departments.
• Utilize diverse recruitment strategies, including job boards, social media, networking, hiring events, and partnerships with community resources such as Workforce1.
• Build and maintain a strong pipeline of qualified candidates to support current and future hiring needs.
• Coordinate and participate in job fairs, career events, and other talent acquisition initiatives to promote organizational visibility and attract top talent.
• Deliver a positive candidate experience throughout the recruitment and onboarding process, from initial outreach through orientation.
• Facilitate onboarding activities for new hires, transfers, and temporary staff to ensure a smooth and successful transition into the organization.
• Collaborate with program leaders and hiring managers to develop job descriptions, job postings, and recruitment strategies aligned with organizational needs.
• Manage recruitment processes, including vacancy postings, interview coordination, reference checks, candidate communication, and hiring status updates.
• Review employee documentation and ensure all required clearances and compliance requirements are completed in accordance with agency and funder standards.
• Support employee background check processes and coordinate New Hire Orientation and training programs in partnership with internal teams and external stakeholders.
• Other related duties as assigned by supervisor.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Bachelor’s Degree, Human Resources, Business, Communications or related field. bachelor's degree in human resources management, communication, or a similar field preferred.
• Minimum 2-5 years of experience in Talent Acquisition, Recruiting or Human Resources.
• Proficiency in using business software applications including recruitments systems (ATS), Google Apps, MS Suite, and HRIS (ADP Workforce Now is a plus) and/or ability to learn.
• Knowledge of operative regulatory compliance and best practice recommendations.
• Skills in problem solving to provide issue resolution and troubleshoot where needed.
• Ability to maintain focus and produce project deliverables according to established deadlines.
• Exemplary time-management skills with the ability to handle multiple tasks simultaneously.
• Strong communication skills, strong attention to detail and accuracy and must be able to multitask effectively.
• Strong discretion in dealing with highly confidential and sensitive information.
• Ability to adapt and adjust to change, quick learner with technology aptitude, and excellent customer service attitude.