Talent Acquisition & Onboarding Coordinator

Ice Miller LLP; Chicago (IL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k with employer match

Life insurance

Job summary

Ice Miller LLP is seeking a Recruiting Coordinator to support its recruiting and onboarding for business professionals. You will coordinate interviews, manage candidate data in the ATS, communicate with candidates and internal stakeholders, and assist with orientation and new-hire integration.

The role partners with the Recruiting Manager and HR team to deliver a professional, responsive candidate experience.

Qualifications

• High school diploma required; Bachelor’s degree preferred
• Prior experience in customer service
• Ability to build effective working relationships at all levels of the organization
• Ability to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlines
• Proactive approach to identifying opportunities for process improvement
• Committed to professional growth and continuous learning
• Strong attention to detail and commitment to maintaining accurate records and data
• Strong written and verbal communication skills
• Ability to research and analyze various types of data
• Strong interpersonal skills to communicate with a diverse group of people
• Ability to maintain confidentiality and demonstrate a high degree of diplomacy
• Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly
• Ability to perform all essential duties

Responsibilities

• Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics
• Communicate with candidates throughout the recruiting process and provide timely, professional follow-up
• Gather and track interview feedback
• Maintain accurate and complete candidate information in the applicant tracking system
• Prepare recurring and ad hoc reports for the HR team and Firm leadership
• Help develop and maintain recruiting relationships with organizations in our markets
• Facilitate and conduct new team member orientations
• Participate in screening interviews
• Coordinate new hire gifts
• Process invoices and expense reports
• Maintain internal resources such as recruiting intranet page, IceLearn, HRIS system and any future programs adopted by the team
• Initiate background checks and communicate completed results to the Recruiting Manager
• Assist with new position intake and calibration meetings
• Provide excellent customer service to internal clients, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activities
• Develop proficiency in technologies adopted now or in the future
• Meaningfully contribute to improvement of Team’s programs, policies, and procedures
• Provide back-up support and assist with research and special projects
• Conduct 30-day check-ins with all business professional new hires and elevate trends or concerns, as appropriate

Skills

Customer service

Relationship building

Calendar coordination

Communication skills

Data accuracy

MS Word and Excel

Attention to detail

Education

Bachelor's degree preferred

High school diploma required

Tools

HRIS system

Applicant Tracking System

IceLearn

Microsoft Excel

Job description

Ice Miller LLP is seeking a Recruiting Coordinator to support its recruiting and onboarding for business professionals. You will coordinate interviews, manage candidate data in the ATS, communicate with candidates and internal stakeholders, and assist with orientation and new-hire integration.

The role partners with the Recruiting Manager and HR team to deliver a professional, responsive candidate experience.