Recruiting Coordinator

Ice Miller LLP; Chicago (IL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k with employer match

Life insurance

Job summary

Ice Miller LLP is seeking a Recruiting Coordinator to support its recruiting and onboarding for business professionals. You will coordinate interviews, manage candidate data in the ATS, communicate with candidates and internal stakeholders, and assist with orientation and new-hire integration.

The role partners with the Recruiting Manager and HR team to deliver a professional, responsive candidate experience.

Qualifications

• High school diploma required; Bachelor’s degree preferred
• Prior experience in customer service
• Ability to build effective working relationships at all levels of the organization
• Ability to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlines
• Proactive approach to identifying opportunities for process improvement
• Committed to professional growth and continuous learning
• Strong attention to detail and commitment to maintaining accurate records and data
• Strong written and verbal communication skills
• Ability to research and analyze various types of data
• Strong interpersonal skills to communicate with a diverse group of people
• Ability to maintain confidentiality and demonstrate a high degree of diplomacy
• Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly
• Ability to perform all essential duties

Responsibilities

• Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics
• Communicate with candidates throughout the recruiting process and provide timely, professional follow-up
• Gather and track interview feedback
• Maintain accurate and complete candidate information in the applicant tracking system
• Prepare recurring and ad hoc reports for the HR team and Firm leadership
• Help develop and maintain recruiting relationships with organizations in our markets
• Facilitate and conduct new team member orientations
• Participate in screening interviews
• Coordinate new hire gifts
• Process invoices and expense reports
• Maintain internal resources such as recruiting intranet page, IceLearn, HRIS system and any future programs adopted by the team
• Initiate background checks and communicate completed results to the Recruiting Manager
• Assist with new position intake and calibration meetings
• Provide excellent customer service to internal clients, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activities
• Develop proficiency in technologies adopted now or in the future
• Meaningfully contribute to improvement of Team’s programs, policies, and procedures
• Provide back-up support and assist with research and special projects
• Conduct 30-day check-ins with all business professional new hires and elevate trends or concerns, as appropriate

Skills

Customer service

Relationship building

Calendar coordination

Communication skills

Data accuracy

MS Word and Excel

Attention to detail

Education

Bachelor's degree preferred

High school diploma required

Tools

HRIS system

Applicant Tracking System

IceLearn

Microsoft Excel

Job description

Job Summary

The Recruiting Coordinator supports the Firm’s recruiting and onboarding activities for business professionals by coordinating interviews, maintaining accurate candidate and recruiting data, communicating with candidates and internal stakeholders, and assisting with orientation and new-hire integration. The position partners closely with the Recruiting Manager and Human Resources team to deliver a professional, responsive, and consistent candidate and new-hire experience. Success in this role requires strong organization, sound judgement, attention to detail, discretion, and the ability to manage multiple time-sensitive priorities independently.

Essential Duties

• Coordinate interviews, including calendars, travel, meeting rooms, virtual meeting technology, catering, and candidate arrival logistics
• Communicate with candidates throughout the recruiting process and provide timely, professional follow-up
• Gather and track interview feedback
• Maintain accurate and complete candidate information in the applicant tracking system
• Prepare recurring and ad hoc reports for the HR team and Firm leadership
• Help develop and maintain recruiting relationships with organizations in our markets
• Facilitate and conduct new team member orientations
• Participate in screening interviews
• Coordinate new hire gifts
• Process invoices and expense reports
• Maintain internal resources such as recruiting intranet page, IceLearn, HRIS system and any future programs adopted by the team
• Initiate background checks and communicate completed results to the Recruiting Manager
• Assist with new position intake and calibration meetings
• Provide excellent customer service to internal clients, prospective candidates, and other professionals throughout the Firm in responding to questions and concerns regarding the Team’s activities
• Develop proficiency in technologies adopted now or in the future
• Meaningfully contribute to improvement of Team’s programs, policies, and procedures
• Provide back-up support and assist with research and special projects =
• Conduct 30-day check-ins with all business professional new hires and elevate trends or concerns, as appropriate

Minimum Requirements

• High school diploma required; Bachelor’s degree preferred
• Prior experience in customer service
• Ability to build effective working relationships at all levels of the organization
• Ability to coordinate multiple calendars, projects, and competing priorities while meeting time-sensitive deadlines
• Proactive approach to identifying opportunities for process improvement
• Committed to professional growth and continuous learning
• Strong attention to detail and commitment to maintaining accurate records and data
• Strong written and verbal communication skills
• Ability to research and analyze various types of data
• Strong interpersonal skills to communicate with a diverse group of people
• Ability to maintain confidentiality and demonstrate a high degree of diplomacy
• Strong Microsoft Word and Excel skills and ability to learn other computer programs quickly
• Ability to perform all essential duties

Other Requirements

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.