Talent Acquisition Coordinator: Seamless Hiring & Onboarding

ESP Enterprises Inc.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

ESP Enterprises Inc. is seeking a Recruiting Coordinator to provide administrative and operational support to the Talent Acquisition function for a relatively new division.

You will coordinate interview scheduling across time zones, manage requisition records in the ATS, assist with offer and onboarding processes, and collaborate with HR, IT, payroll, and hiring managers to ensure a smooth candidate experience.

Qualifications

• Education: Associate's degree in HR, business, or related field, or equivalent work experience.
• Minimum 1–3 years of experience in recruiting coordination, HR operations, and admin support.
• Proficiency with MS Office (Outlook/Word/Excel) and LinkedIn for candidate outreach.
• Strong organizational skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication; professional interaction with stakeholders.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate end-to-end interview scheduling across stakeholders, time zones, and formats.
• Prepare and distribute interview schedules, resumes, guides, and candidate materials.
• Maintain accurate candidate and requisition records in the ATS.
• Assist recruiters with candidate tracking, pipeline updates, and data accuracy.
• Support recruiting activity reporting and data audits for compliance.
• Assist with offer and onboarding coordination to ensure timely completion.
• Support onboarding coordination with HR, IT, payroll, facilities, and managers.
• Provide process documentation, reporting, scheduling, and data entry support.
• Identify opportunities to improve recruiting coordination and candidate communication.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion / confidentiality

Independent work possible

Team collaboration

Education

Associate's degree in Human Resources, Business Administration, or related field

Tools

MS Office

Outlook

Word

Excel

LinkedIn

Job description

ESP Enterprises Inc. is seeking a Recruiting Coordinator to provide administrative and operational support to the Talent Acquisition function for a relatively new division.

You will coordinate interview scheduling across time zones, manage requisition records in the ATS, assist with offer and onboarding processes, and collaborate with HR, IT, payroll, and hiring managers to ensure a smooth candidate experience.