Talent Acquisition Coordination Specialist

Confidential; Warrendale (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Job summary

Confidential is seeking a mid-level Recruiting Coordinator to support the organization’s recruiting and hiring activities by coordinating interviews, maintaining candidate records, communicating with candidates and hiring teams, and assisting with pre-employment processes.

You will manage interview schedules, coordinate travel, serve as primary contact for candidates, maintain ATS data, and assist with job postings, screenings, offers, and onboarding.

Qualifications

• Associate degree in Human Resources, Business Administration, or a related field required; bachelor’s degree preferred.
• 1–5 years of recruiting coordination, talent acquisition, human resources, or administrative experience.
• Experience coordinating interviews and supporting multiple recruiters or hiring managers.
• Prior experience using an applicant tracking system and maintaining recruiting data.
• Experience supporting high-volume or multi-position recruiting is preferred.

Responsibilities

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, and hiring managers.
• Manage complex interview schedules, including panel interviews and candidate travel arrangements.
• Serve as a primary point of contact for candidates throughout the interview and pre-employment process.
• Maintain accurate candidate and requisition information within the applicant tracking system.
• Assist recruiters with job postings, candidate screening, interview preparation, and recruitment-related documentation.
• Prepare and distribute interview schedules, candidate materials, offer documents, and hiring communications.
• Coordinate background checks, employment verifications, drug screenings, and other pre-employment requirements.
• Monitor candidates’ progress through the hiring process and follow up on outstanding actions or documentation.

Skills

Interview scheduling

Calendar management

Organizational skills

Written and verbal communication

Attention to detail

Customer service

Education

Associate degree in HR/Business Admin

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Applicant Tracking System

Job description

Confidential is seeking a mid-level Recruiting Coordinator to support the organization’s recruiting and hiring activities by coordinating interviews, maintaining candidate records, communicating with candidates and hiring teams, and assisting with pre-employment processes.

You will manage interview schedules, coordinate travel, serve as primary contact for candidates, maintain ATS data, and assist with job postings, screenings, offers, and onboarding.