Talent Acquisition Coordinator — Hybrid Contract to Hire

SwagUp Inc.; Troy (MI); Hybrid; USD 41,000 - 49,000; Part time

Job summary

The Talent Partner Coordinator role supports the Talent Acquisition team by coordinating recruiting operations, sourcing, interview scheduling, and administrative tasks. This position prioritizes timely, accurate work to accelerate searches and maintain a high-quality candidate experience.

The ideal candidate is highly organized, proactive, and adept at learning new systems like Greenhouse. You’ll collaborate with hiring managers and senior leaders to manage calendars and ensure smooth interview

Qualifications

• Minimum 1 year of experience in Talent Acquisition, recruiting coordination, recruiting operations, HR operations, administrative support, executive coordination, or a related role preferred.
• Experience coordinating complex calendars and/or interviews across multiple participants.
• Experience working within an ATS, HR system, CRM, or similar business technology — ideally Greenhouse preferred.
• Experience conducting candidate research, talent sourcing, reviewing active applications in high volume, or working with LinkedIn Recruiter preferred.

Responsibilities

• Support Talent Partners throughout the recruiting lifecycle by taking ownership of administrative, operational, sourcing, and coordination activities.
• Build and update interview plans, interview stages, scorecards, interviewer assignments, and other recruiting workflows within Greenhouse.
• Coordinate candidate interviews across hiring managers, interview teams, senior leaders, and executives.
• Proactively work through scheduling conflicts and limited calendar availability to keep interview processes moving.
• Take ownership of scheduling challenges through resolution rather than requiring continual intervention.
• Learn and apply sourcing strategies, search techniques, and role-specific talent profiles.
• Assist with candidate outreach and follow-up activities as needed.
• Assist with recruiting reports, trackers, pipeline information, and data as needed.
• Adapt quickly to changing hiring priorities and provide support wherever additional Talent Partner capacity is needed.
• Look for opportunities to improve administrative and recruiting processes, reduce manual work, and create greater efficiency.
• Provide a high level of service to candidates, hiring managers, and internal partners throughout the hiring process.
• Additional duties as assigned

Skills

Highly organized

Proactive problem-solving

Strong communication

ATS experience

Calendar management

Customer-focused

Partner with leadership

Learn new systems

Tools

Greenhouse

Job description

The Talent Partner Coordinator role supports the Talent Acquisition team by coordinating recruiting operations, sourcing, interview scheduling, and administrative tasks. This position prioritizes timely, accurate work to accelerate searches and maintain a high-quality candidate experience.

The ideal candidate is highly organized, proactive, and adept at learning new systems like Greenhouse. You’ll collaborate with hiring managers and senior leaders to manage calendars and ensure smooth interview