Talent Acquisition Coordinator - Hybrid (3 days onsite)

EPITEC; Deerfield (IL); Hybrid; USD 32,000 - 33,000; Full time

Job summary

EPITEC in Deerfield, IL is seeking a Recruiting Coordinator to support a fast-paced Talent Acquisition team. You will manage high-volume scheduling, background checks, candidate communications, and post-offer activities across multiple time zones.

This hybrid role requires strong organization and detail orientation, with experience in Workday Recruiting and MS Office. The position is a W2 contract through end of 2026, 3 onsite days per week, pay $23–$24 per hour.

Qualifications

• At least 1 year of recent experience managing and coordinating schedules; internship or part-time scheduling experience may qualify.
• Experience with calendar management, scheduling, and background check coordination.
• Proven ability to manage and prioritize a high volume of requests in a fast-paced environment.
• Strong attention to detail with the ability to accurately coordinate scheduling across multiple U.S. time zones and quickly adapt to changing needs.
• Strong organizational skills with consistent follow-through and timely follow-up.
• Excellent verbal and written communication skills with a strong customer-service orientation.
• Ability to work independently while effectively interacting with candidates, hiring managers, recruiters, and stakeholders across multiple levels of the organization.
• Experience using Applicant Tracking Systems and administrative tools.
• Working knowledge of Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree is not required; candidates graduating in May who have demonstrated an interest in Human Resources may also be considered.

Responsibilities

• Coordinate and manage candidate background checks, including timely follow-up and tracking.
• Work with hiring managers and candidates to secure interview availability and respond to scheduling and recruiting-related questions.
• Schedule and confirm interviews across multiple locations and time zones while accurately managing a high volume of requests.
• Book meeting rooms, coordinate travel, and arrange supporting interview logistics as needed.
• Provide recruiting system support to hiring managers and recruiters and serve as a resource on Workday Recruiting and recruiting processes.
• Deliver a high-quality candidate experience, including meeting and greeting candidates as needed.
• Send and track candidate assessments.
• Support recruiters with reviewing and producing offer letters and employment agreements.
• Support candidates through post-offer processes to contribute to a positive onboarding experience.
• Build and maintain positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Review new requisitions for accuracy and completeness and promptly allocate them to the appropriate recruiter.
• Participate in continuous improvement projects supporting Talent Acquisition operations.

Skills

Scheduling

Calendar management

Background checks

High-volume coordination

Time zones

Communication

ATS

Outlook

Excel

PowerPoint

Education

Bachelor's degree not required

Tools

Workday Recruiting

SharePoint

Outlook

Microsoft Excel

Word

PowerPoint

Job description

EPITEC in Deerfield, IL is seeking a Recruiting Coordinator to support a fast-paced Talent Acquisition team. You will manage high-volume scheduling, background checks, candidate communications, and post-offer activities across multiple time zones.

This hybrid role requires strong organization and detail orientation, with experience in Workday Recruiting and MS Office. The position is a W2 contract through end of 2026, 3 onsite days per week, pay $23–$24 per hour.