Recruitment Coordinator

Spectraforce Technologies; Deerfield (IL); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Spectraforce Technologies, Inc. is looking for a Recruitment Coordinator to support a 4-month hybrid role in Deerfield, IL. You will safeguard the candidate experience and coordinate logistics across onsite and remote settings for the Solutions Recruiting Team.

The role requires coordinating complex schedules, assisting with offer letters, and helping onboarding while maintaining strong communication with managers and candidates.

Qualifications

• Bachelor's degree or equivalent.
• 1-3 years' experience in Coordination role ideally within onsite or in-house team.
• Experience with Applicant Tracking Systems and administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written).
• Outstanding organizational skills and attention to detail.
• Experienced user of Outlook, Excel, Word, PowerPoint.
• Capability to interact with people across all levels of business with a high, customer service orientation.

Responsibilities

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
• Contribute to a first class, candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

Skills

Coordination

Scheduling

Communication

Organizational skills

Customer service orientation

Relationship building

Remote support

HR experience

Education

Bachelor's degree or equivalent

Tools

Workday Recruiting

Applicant Tracking Systems

Outlook

Excel

Word

PowerPoint

Job description

Position Title: Recruitment Coordinator Work Location: Deerfield, IL Assignment Duration: 4 months Work Arrangement: Hybrid (3 days onsite in Deerfield, flexible days)

Position Summary: The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently.

Background & Context: In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team.

Key Responsibilities:

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
• Contribute to a first class, candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

Qualification & Experience:

• Bachelor's degree or equivalent
• 1-3 years' experience in Coordination role ideally within in onsite or in-house team
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred