USA - Staffing Coordinator

EPITEC; Deerfield (IL); Hybrid; USD 32,000 - 33,000; Full time

Job summary

EPITEC in Deerfield, IL is seeking a Recruiting Coordinator to support a fast-paced Talent Acquisition team. You will manage high-volume scheduling, background checks, candidate communications, and post-offer activities across multiple time zones.

This hybrid role requires strong organization and detail orientation, with experience in Workday Recruiting and MS Office. The position is a W2 contract through end of 2026, 3 onsite days per week, pay $23–$24 per hour.

Qualifications

• At least 1 year of recent experience managing and coordinating schedules; internship or part-time scheduling experience may qualify.
• Experience with calendar management, scheduling, and background check coordination.
• Proven ability to manage and prioritize a high volume of requests in a fast-paced environment.
• Strong attention to detail with the ability to accurately coordinate scheduling across multiple U.S. time zones and quickly adapt to changing needs.
• Strong organizational skills with consistent follow-through and timely follow-up.
• Excellent verbal and written communication skills with a strong customer-service orientation.
• Ability to work independently while effectively interacting with candidates, hiring managers, recruiters, and stakeholders across multiple levels of the organization.
• Experience using Applicant Tracking Systems and administrative tools.
• Working knowledge of Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree is not required; candidates graduating in May who have demonstrated an interest in Human Resources may also be considered.

Responsibilities

• Coordinate and manage candidate background checks, including timely follow-up and tracking.
• Work with hiring managers and candidates to secure interview availability and respond to scheduling and recruiting-related questions.
• Schedule and confirm interviews across multiple locations and time zones while accurately managing a high volume of requests.
• Book meeting rooms, coordinate travel, and arrange supporting interview logistics as needed.
• Provide recruiting system support to hiring managers and recruiters and serve as a resource on Workday Recruiting and recruiting processes.
• Deliver a high-quality candidate experience, including meeting and greeting candidates as needed.
• Send and track candidate assessments.
• Support recruiters with reviewing and producing offer letters and employment agreements.
• Support candidates through post-offer processes to contribute to a positive onboarding experience.
• Build and maintain positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Review new requisitions for accuracy and completeness and promptly allocate them to the appropriate recruiter.
• Participate in continuous improvement projects supporting Talent Acquisition operations.

Skills

Scheduling

Calendar management

Background checks

High-volume coordination

Time zones

Communication

ATS

Outlook

Excel

PowerPoint

Education

Bachelor's degree not required

Tools

Workday Recruiting

SharePoint

Outlook

Microsoft Excel

Word

PowerPoint

Job description

Location: Deerfield, IL

Job Type: W2 Contract through end of 2026

Schedule: Hybrid, 3 days onsite per week with flexibility on onsite days; normal business hours

Pay Range: $23.00-$24.00 per hour

Job Title: Recruiting Coordinator

Location: Deerfield, IL

Job Type: W2 Contract through end of 2026

Schedule: Hybrid, 3 days onsite per week with flexibility on onsite days; normal business hours

Pay Range: $23.00-$24.00 per hour

Job Description:

The Recruiting Coordinator plays an important role in delivering an excellent candidate experience while supporting a fast-paced Talent Acquisition team. This position manages high-volume recruiting coordination, with a strong focus on background checks, interview scheduling, candidate communication, and post-offer activities. The ideal candidate is highly organized, detail-oriented, comfortable prioritizing multiple requests, and able to coordinate efficiently with hiring managers and candidates across all 50 states and multiple time zones.

Key Responsibilities

• Coordinate and manage candidate background checks, including timely follow-up and tracking.
• Work with hiring managers and candidates to secure interview availability and respond to scheduling and recruiting-related questions.
• Schedule and confirm interviews across multiple locations and time zones while accurately managing a high volume of requests.
• Book meeting rooms, coordinate travel, and arrange supporting interview logistics as needed.
• Provide recruiting system support to hiring managers and recruiters and serve as a resource on Workday Recruiting and recruiting processes.
• Deliver a high-quality candidate experience, including meeting and greeting candidates as needed.
• Send and track candidate assessments.
• Support recruiters with reviewing and producing offer letters and employment agreements.
• Support candidates through post-offer processes to contribute to a positive onboarding experience.
• Build and maintain positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Review new requisitions for accuracy and completeness and promptly allocate them to the appropriate recruiter.
• Participate in continuous improvement projects supporting Talent Acquisition operations.

Required Qualifications

• At least 1 year of recent experience managing and coordinating schedules; internship or part-time scheduling experience may qualify.
• Experience with calendar management, scheduling, and background check coordination.
• Proven ability to manage and prioritize a high volume of requests in a fast-paced environment.
• Strong attention to detail with the ability to accurately coordinate scheduling across multiple U.S. time zones and quickly adapt to changing needs.
• Strong organizational skills with consistent follow-through and timely follow-up.
• Excellent verbal and written communication skills with a strong customer-service orientation.
• Ability to work independently while effectively interacting with candidates, hiring managers, recruiters, and stakeholders across multiple levels of the organization.
• Experience using Applicant Tracking Systems and administrative tools.
• Working knowledge of Outlook, Excel, Word, and PowerPoint.
• Bachelor's degree is not required; candidates graduating in May who have demonstrated an interest in Human Resources may also be considered.

Preferred Qualifications

• Experience managing interview scheduling in a Talent Acquisition environment.
• Experience within Human Resources or an onsite/in-house recruiting coordination team.
• Exposure to SharePoint with the ability to navigate a shared document hub.
• Familiarity with Outlook functionality, including templates.
• Experience with recruiting tools and technologies, including Workday Recruiting.

Why This Role?

• Play a key role in creating a positive candidate experience throughout the recruiting and post-offer process.
• Gain hands‑on exposure to Talent Acquisition operations, recruiting systems, background checks, interview coordination, and onboarding support.
• Partner with recruiters, hiring managers, candidates, and other stakeholders across multiple sites and all 50 states.
• Contribute to continuous improvement initiatives while helping a recruiting team execute Talent Acquisition activities accurately and efficiently.

Work Environment

• Hybrid position based in Deerfield, Illinois, requiring 3 days onsite per week.
• Onsite days can be flexible based on team and business needs.
• Normal business hours.
• Fast‑paced, high‑volume recruiting environment requiring onsite and remote support for a team working across multiple sites.
• Interview process consists of a first‑round Microsoft Teams interview followed by a second and final onsite interview, if possible.

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