Hybrid Recruiting Coordinator — Scheduling Pro

eTeam; Deerfield (IL); Hybrid; USD 39,000 - 47,000; Full time

Job summary

Baxter is seeking a Recruiting Coordinator to support the Operations - Solutions Recruiting Team in Deerfield, IL. The role involves onsite coordination with a hybrid schedule, handling complex interview logistics across time zones, and preserving a high-touch candidate experience.

The ideal candidate will have 1-3 years in scheduling/coordinator roles, strong communication, and proficiency with Outlook, MS Office, and ATS tools. Onsite responsibilities are balanced with remote support as needed.

Qualifications

• Bachelor’s degree or equivalent is required.
• 1-3 years of experience in a coordination role, onsite or in-house.
• Experience with Applicant Tracking Systems and administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent verbal and written communication skills.
• Outstanding organizational skills and attention to detail; proficient with Outlook, Excel, Word, PowerPoint.
• Familiarity with recruiting tools and technologies; ability to manage high-volume requests; HR experience preferred.

Responsibilities

• Provide system support to Hiring Managers and Recruiters; act as Subject Matter Expert on Workday Recruiting and processes.
• Coordinate interview availability with managers and candidates; respond to queries.
• Use tools to schedule, confirm interviews, book meeting rooms, arrange travel and logistics.
• Contribute to a first-class candidate experience and represent the TA team externally.
• Send and track candidate assessments.
• Assist recruiters with reviewing and producing offer letters and employment agreements.
• Support candidates through post-offer processes for onboarding.
• Build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase orders.
• Review new requisitions for accuracy and allocate to recruiters.
• Participate in continuous improvement projects.

Skills

Scheduling

Background checks

High-volume scheduling

Time zone coordination

Attention to detail

Organization

Follow-up

Education

Bachelor’s degree or equivalent

Tools

Workday Recruiting

Outlook

Excel

Word

PowerPoint

Applicant Tracking Systems

Job description

Baxter is seeking a Recruiting Coordinator to support the Operations - Solutions Recruiting Team in Deerfield, IL. The role involves onsite coordination with a hybrid schedule, handling complex interview logistics across time zones, and preserving a high-touch candidate experience.

The ideal candidate will have 1-3 years in scheduling/coordinator roles, strong communication, and proficiency with Outlook, MS Office, and ATS tools. Onsite responsibilities are balanced with remote support as needed.