Talent Acquisition Coordinator — Hiring & Onboarding

ECS Southwest, LLP; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

ECS Southwest, LLP is seeking an organized Recruiting Coordinator in Houston to support recruiters with day-to-day coordination, manage hourly openings, and handle postings and candidate communications.

You will build and maintain candidate pipelines, keep ATS records up-to-date, assist with offers and onboarding, and contribute to reporting and compliance across divisions in a fast-paced environment.

Qualifications

• 0-2 years of related experience.
• 2-3 years of recruiting support, HR support, or talent acquisition experience preferred.
• Experience with ATS preferred; iCIMS experience highly preferred.
• High school diploma or GED required; BS in HR or related field preferred.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Strong organizational skills and attention to detail.
• Good ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience building talent pipelines and candidate sourcing lists.
• Familiarity with recruiting workflows and offer letter processes.
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.

Responsibilities

• Support recruiters with day-to-day recruiting coordination activities.
• Manage and maintain hourly job openings company-wide within divisions.
• Post, update, and remove job advertisements across recruiting platforms and internal systems.
• Conduct initial resume reviews and candidate prescreening prior to recruiter review.
• Assist with scheduling interviews and coordinating candidate communication.
• Build and maintain candidate pipelines, talent pools, and recruiting spreadsheets/databases.
• Source and organize passive candidate leads for current and future hiring needs.
• Maintain accurate candidate records within the applicant tracking system (ATS).
• Process all internal offer letters for assigned divisions.
• Provide administrative support for external offer letters.
• Assist with onboarding coordination and pre-employment documentation in coordination with local HR representatives.
• Ensure recruiting documentation and candidate files remain organized and compliant.
• Support recruiting reporting and tracking metrics as requested.
• Communicate professionally with candidates, hiring managers, and internal stakeholders.
• Provide general recruiting and administrative support to help improve recruiting efficiency and organization.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

High school diploma or GED

BS in Human Resources or related field

Tools

ATS (iCIMS)

Microsoft Excel

Microsoft Outlook

Job description

ECS Southwest, LLP is seeking an organized Recruiting Coordinator in Houston to support recruiters with day-to-day coordination, manage hourly openings, and handle postings and candidate communications.

You will build and maintain candidate pipelines, keep ATS records up-to-date, assist with offers and onboarding, and contribute to reporting and compliance across divisions in a fast-paced environment.