Recruiting Coordinator: Build Talent Pipelines & Onboard

Engineering Consulting Service; Houston (TX); Hybrid; USD 42,000 - 65,000; Full time

Job summary

ECS Group of Companies operates as a leading engineering consulting firm providing geotechnical, construction materials, environmental and building science services. This role supports recruiting coordination across divisions, handling job postings, candidate screening, scheduling, and onboarding in a fast-paced environment.

Ideal candidates bring experience with ATS platforms (iCIMS preferred), strong organizational skills, and excellent communication to liaise with candidates, managers, and HR

Qualifications

• 0–2 years of related experience
• 2–3 years of recruiting support, HR support, or talent acquisition experience preferred.
• Experience working in an applicant tracking system (ATS) preferred; iCIMS experience highly preferred.
• BS in HR or related field preferred or equivalent.

Responsibilities

• Support recruiters with day-to-day recruiting coordination activities.
• Manage and maintain hourly job openings company-wide within assigned divisions.
• Post, update, and remove job advertisements across recruiting platforms and internal systems.
• Conduct initial resume reviews and candidate prescreening prior to recruiter review.
• Assist with scheduling interviews and coordinating candidate communication.
• Build and maintain candidate pipelines, talent pools, and recruiting spreadsheets/databases.
• Source and organize passive candidate leads for current and future hiring needs.
• Maintain accurate candidate records within the applicant tracking system (ATS).
• Process all internal offer letters for assigned divisions.
• Provide administrative support for external offer letters.
• Assist with onboarding coordination and pre-employment documentation in coordination with local HR representatives.
• Ensure recruiting documentation and candidate files remain organized and compliant.
• Support recruiting reporting and tracking metrics as requested.
• Communicate professionally with candidates, hiring managers, and internal stakeholders.
• Provide general recruiting and administrative support to help improve recruiting efficiency and organization.
• Other duties as assigned.

Skills

Organizational skills

Communication

Confidentiality

Multitasking

Team collaboration

Recruiting coordination

Education

High school diploma or GED

BS in Human Resources or related field

Tools

iCIMS

Microsoft Office (Excel, Outlook)

Job description

ECS Group of Companies operates as a leading engineering consulting firm providing geotechnical, construction materials, environmental and building science services. This role supports recruiting coordination across divisions, handling job postings, candidate screening, scheduling, and onboarding in a fast-paced environment.

Ideal candidates bring experience with ATS platforms (iCIMS preferred), strong organizational skills, and excellent communication to liaise with candidates, managers, and HR