Recruiting Operations Specialist

ECS Group of Companies; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

ECS Group of Companies is seeking a detail-oriented Recruiting Support Specialist in Houston to assist with day-to-day recruiting coordination and systematized candidate management. You will handle job postings, prescreening, scheduling, and documentation across divisions, ensuring accurate ATS records and compliant processes.

You will collaborate with local HR and hiring managers to build pipelines, maintain talent pools, and optimize recruiting workflows.

Qualifications

• High school diploma or GED required; bachelor's degree in HR or related field preferred.
• Experience with ATS (iCIMS preferred) and HR support is beneficial.
• Strong organizational, communication, and multitasking abilities required.

Responsibilities

• Support recruiters with day-to-day recruiting coordination activities.
• Manage and maintain all hourly job openings company-wide within assigned divisions.
• Post, update, and remove job advertisements across recruiting platforms and internal systems.
• Conduct initial resume reviews and candidate prescreening prior to recruiter review.
• Assist with scheduling interviews and coordinating candidate communication.
• Build and maintain candidate pipelines, talent pools, and recruiting spreadsheets/databases.
• Source and organize passive candidate leads for current and future hiring needs.
• Maintain accurate candidate records within the ATS.
• Process all internal offer letters for assigned divisions.
• Provide administrative support for external offer letters.
• Assist with onboarding coordination and pre-employment documentation with local HR.
• Ensure recruiting documentation and candidate files remain organized and compliant.
• Support recruiting reporting and tracking metrics as requested.
• Communicate professionally with candidates, hiring managers, and internal stakeholders.
• Provide general recruiting and administrative support to help improve efficiency and organization.
• Other duties as assigned.

Skills

Recruiting coordination

ATS experience (iCIMS)

Organizational skills

Communication skills

MS Excel

Interview scheduling

Education

High school diploma or GED

BS in Human Resources or related field

Tools

iCIMS

MS Office (Excel/Outlook)

Job description

ECS Group of Companies is seeking a detail-oriented Recruiting Support Specialist in Houston to assist with day-to-day recruiting coordination and systematized candidate management. You will handle job postings, prescreening, scheduling, and documentation across divisions, ensuring accurate ATS records and compliant processes.

You will collaborate with local HR and hiring managers to build pipelines, maintain talent pools, and optimize recruiting workflows.