Supply Chain & Invoicing Coordinator

NOV; Tulsa (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

NOV Tulsa is seeking a detail-oriented Accounts Payable / Supply Chain Administrator to join our team. You'll match and verify invoices, POs, receipts, and supplier records to ensure accurate payments and data integrity.

You will collaborate with Purchasing, Receiving, Warehouse, Accounting, and Operations to resolve discrepancies, maintain ERP records, and support audits and cycle counts. Proficiency in Excel and ERP familiarity are preferred.

Qualifications

• High school diploma or equivalent.
• Experience in accounts payable, administrative support, purchasing, inventory, logistics, or supply chain preferred.
• Strong attention to detail, organization, and follow-through.
• Ability to compare, reconcile, and analyze information across multiple documents and systems.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with suppliers and cross-functional teams.

Responsibilities

• Match purchase orders, receipts, packing slips, receiving records, and supplier invoices.
• Verify quantities, pricing, taxes, payment terms, coding, and supplier information.
• Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies.
• Coordinate credits, adjustments, corrections, and replacement documentation.
• Track invoices, approvals, purchase orders, and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalat issues that could affect deliveries or operations.
• Maintain accurate information in ERP, accounting, purchasing, and inventory systems.
• Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes.
• Help improve documentation accuracy, payment efficiency, and supply chain reliability.
• Follow company policies, quality requirements, safety procedures, and applicable regulations.

Skills

Accounts payable

Administrative support

Purchasing

Inventory

Logistics

Supply chain

Cross-functional collaboration

Attention to detail

Analytical skills

Education

High school diploma or equivalent

Tools

Excel

Job description

NOV Tulsa is seeking a detail-oriented Accounts Payable / Supply Chain Administrator to join our team. You'll match and verify invoices, POs, receipts, and supplier records to ensure accurate payments and data integrity.

You will collaborate with Purchasing, Receiving, Warehouse, Accounting, and Operations to resolve discrepancies, maintain ERP records, and support audits and cycle counts. Proficiency in Excel and ERP familiarity are preferred.