Supply Chain Coordinator - Tulsa

NOV; Tulsa (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

NOV Tulsa is seeking a detail-oriented Accounts Payable / Supply Chain Administrator to join our team. You'll match and verify invoices, POs, receipts, and supplier records to ensure accurate payments and data integrity.

You will collaborate with Purchasing, Receiving, Warehouse, Accounting, and Operations to resolve discrepancies, maintain ERP records, and support audits and cycle counts. Proficiency in Excel and ERP familiarity are preferred.

Qualifications

• High school diploma or equivalent.
• Experience in accounts payable, administrative support, purchasing, inventory, logistics, or supply chain preferred.
• Strong attention to detail, organization, and follow-through.
• Ability to compare, reconcile, and analyze information across multiple documents and systems.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with suppliers and cross-functional teams.

Responsibilities

• Match purchase orders, receipts, packing slips, receiving records, and supplier invoices.
• Verify quantities, pricing, taxes, payment terms, coding, and supplier information.
• Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies.
• Coordinate credits, adjustments, corrections, and replacement documentation.
• Track invoices, approvals, purchase orders, and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalat issues that could affect deliveries or operations.
• Maintain accurate information in ERP, accounting, purchasing, and inventory systems.
• Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes.
• Help improve documentation accuracy, payment efficiency, and supply chain reliability.
• Follow company policies, quality requirements, safety procedures, and applicable regulations.

Skills

Accounts payable

Administrative support

Purchasing

Inventory

Logistics

Supply chain

Cross-functional collaboration

Attention to detail

Analytical skills

Education

High school diploma or equivalent

Tools

Excel

Job description

Job Description

Primary Responsibilities

• Match purchase orders, receipts, packing slips, receiving records, and supplier invoices.
• Verify quantities, pricing, taxes, payment terms, coding, and supplier information.
• Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies.
• Coordinate credits, adjustments, corrections, and replacement documentation.
• Track invoices, approvals, purchase orders, and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalat issues that could affect deliveries or operations.
• Maintain accurate information in ERP, accounting, purchasing, and inventory systems.
• Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes.
• Help improve documentation accuracy, payment efficiency, and supply chain reliability.
• Follow company policies, quality requirements, safety procedures, and applicable regulations.

Secondary Responsibilities

• Support purchasing, inventory, logistics, and materials management activities as needed.
• Assist with supplier record maintenance, onboarding documentation, and supplier information updates.
• Prepare reports related to invoices, purchase orders, discrepancies, receiving, and payment status.
• Support invoice aging reviews and follow up on pending approvals or documentation.
• Assist with internal and external audits by retrieving and organizing supporting records.
• Support ERP data accuracy, including purchase orders, item records, inventory transactions, and supplier information.
• Participate in process improvement, standardization, and cost-control initiatives.
• Assist with inventory accuracy, warehouse documentation, and cycle-count programs.
• Coordinate with relevant teams to support timely material availability and order fulfillment.
• Perform other related duties as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Experience in accounts payable, administrative support, purchasing, inventory, logistics, or supply chain preferred.
• Strong attention to detail, organization, and follow-through.
• Ability to compare, reconcile, and analyze information across multiple documents and systems.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with suppliers and cross-functional teams.

Preferred Qualifications

• Experience with ERP, accounting, purchasing, or inventory management systems.
• Experience in oil and gas, manufacturing, industrial equipment, or field-service operations.
• Familiarity with three-way matching, receiving processes, invoice workflows, and supplier documentation.
• Knowledge of inventory control, purchasing procedures, and supply chain operations.
• Experience supporting audits, cycle counts, or process improvement initiatives.