Substitute Secretary

Topeka Public Schools; Topeka (KS); On-site; USD 12,000 - 17,000; Part time

Job summary

Topeka Public Schools is seeking a part-time school office secretary to support the front office during the permanent secretary's absence. The ideal candidate has a high school diploma and strong typing (45+ wpm) with good interpersonal skills.

Responsibilities include greeting and directing parents and students, answering calls, scheduling appointments, basic typing of reports or memos, maintaining filing systems, and assisting with standard office tasks in a busy school environment.

Qualifications

• High school diploma.
• Typing & word processing skills of 45+ words per minute
• Ability to relate well with students, staff, parents, & community members
• Skill in office management & coordination desirable
• Ability to operate office machines; Ability to work extensively with computer/word processor
• Ability to handle pressure/stress and ambiguity;
• ability to hold confidences

Responsibilities

• Works extensively in receiving, welcoming, referring, and communicating with parents, students, staff, school district personnel, and community members.
• Places & receives telephone calls and maintains a schedule of appointments.
• Assignment vary by location.
• May be asked to type correspondence including reports, newsletter, memos.
• May be asked to maintain a regular and/or confidential filing system.
• Performs other duties as assigned by the principal and/or associate principal.
• Performs varied related office duties associated with a busy, hectic, productive, & smoothly-run environment.

Skills

Typing 45+ wpm

Interpersonal skills

Office coordination

Office machines

Stress tolerance

Confidentiality

Education

High school diploma

Job description

Reports To: School’s Main Office

Position Purpose

To effectively maintain overall operations of the schools office while the permanent secretary is absent.

QUALIFICATIONS:

• High school diploma
• Typing & word processing skills of 45+ words per minute
• Ability to relate well with students, staff, parents, & community members
• Skill in office management & coordination desirable
• Ability to operate office machines; Ability to work extensively with computer/word processor
• Ability to handle pressure/stress and ambiguity;
• ability to hold confidences

Principle Duties and Responsibilities:

Works extensively in receiving, welcoming, referring, and communicating with parents, students, staff, school district personnel, and community members. Places & receives telephone calls and maintains a schedule of appointments. Assignment vary by location. May be asked to type correspondence including reports, newsletter, memos. May be asked to maintain a regular and/or confidential filing system. Performs other duties as assigned by the principal and/or associate principal. Performs varied related office duties associated with a busy, hectic, productive, & smoothly-run environment.

Position Type: Part-Time

Salary: $10.71Per Hour