Secretary - Substitute

Sylvania; Minnesota; On-site; USD 32,000 - 42,000; Full time

Job summary

The Sylvania district seeks a Substitute Secretary to provide administrative and clerical support in the absence of the regular Secretary. The role ensures smooth operations and excellent customer service for all stakeholders.

Responsibilities include answering calls, greeting visitors, filing, scheduling, and assisting with events while maintaining confidentiality and handling sensitive information across district locations.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or clerical roles preferred.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office.
• Ability to multitask, prioritize, and maintain confidentiality.
• Flexibility to work at any District location.

Responsibilities

• Answer and direct phone calls and emails.
• Greet visitors and provide assistance as needed.
• Maintain and update filing systems.
• Prepare and distribute correspondence, reports, and other documents.
• Schedule appointments and meetings.
• Assist with event planning and coordination.
• Process and distribute incoming and outgoing mail.
• Other duties as assigned.

Skills

Communication skills

Interpersonal skills

Multitasking

Prioritization

Attention to detail

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Summary

The Substitute Secretary will provide administrative and clerical support in the absence of the regular Secretary. The Substitute Secretary will be responsible for ensuring the smooth and efficient operation of the office and providing excellent customer service to all stakeholders.

Responsibilities

• Answer and direct phone calls and emails
• Greet visitors and provide assistance as needed
• Maintain and update filing systems
• Prepare and distribute correspondence, reports, and other documents
• Schedule appointments and meetings
• Assist with event planning and coordination
• Process and distribute incoming and outgoing mail
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Previous experience in an administrative or clerical support role preferred
• Excellent communication and interpersonal skills
• Strong computer skills, including proficiency in Microsoft Office
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Flexibility to work at any District location as needed.