Substitute School Secretary

Twinsburg City School District; Twinsburg (OH); On-site; USD 15,172 - 21,609; Part time

Job summary

Twinsburg City School District is seeking a dedicated office assistant to support school administrators. This role includes preparing correspondence, assisting visitors, and handling phone inquiries. The ideal candidate should have a high school diploma and strong office management skills, along with proficiency in common software applications. This position offers hourly pay at $13.35, responsibilities in a standard office environment, and the opportunity to support a diverse group of individuals.

Qualifications

• Ability to maintain confidentiality regarding sensitive information.
• Ability to establish cooperative working relationships.
• Ability to follow written and oral instructions.

Responsibilities

• Prepare and distribute notices and memoranda to inform school employees.
• Assist visitors to the office, including students and parents.
• Answer phone calls and provide assistance to callers.

Skills

Problem-solving

Time management

Communication skills

Computer proficiency (Word, Excel, PowerPoint)

Organizational skills

Education

High school graduation

Tools

Personal computer

Copy machine

Fax machine

Telephone

Job description

Position Purpose

Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Hours

4 - 7.5 per day

Salary

$13.35 per hour

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work‑related matters.
• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills And Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job‑related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical Qualifications

• Graduation from high school.
• Successful completion of computer test.
• Successful experience with office management preferred.

FLSA Status

Non‑exempt