Subcontract Administration Leader: Contracts & Compliance

Bosch Building Technologies North America; Phoenix (AZ); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America is seeking a Subcontractor Administration Manager to lead the subcontractor administration function, oversee contract management, compliance programs, invoicing processes, and onboarding activities.

This role provides strategic direction and operational oversight for subcontractor agreements, compliance requirements, audits, and financial activities while partnering with Operations, Project Management, Finance, and Legal teams.

Qualifications

• Bachelor's degree in Business Administration, Construction Management, Contract Management, Finance, or a related field.
• 7+ years of experience in construction contract administration, subcontract management, compliance, or a related field.
• 3+ years of leadership or people management experience.
• Strong knowledge of construction contracts, insurance requirements, compliance documentation, and risk management practices.
• Advanced proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong understanding of contractor licensing, certificates of insurance, lien releases, Certified Payroll, AIA billing, retention and audit requirements.
• Demonstrated ability to lead teams, manage priorities, and drive process improvements.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal skills with the ability to influence stakeholders at all levels.
• Construction project accounting and invoicing experience.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage and oversee the subcontractor prequalification program and onboarding process.
• Direct the administration, negotiation support, and distribution of subcontractor Master Agreements.
• Provide guidance and interpretation of contract terms, modifications, and compliance requirements to Operations and Project Management teams.
• Establish and maintain processes for reviewing contractor licenses, insurance certificates, endorsements, lien releases, and other compliance documentation.
• Oversee the issuance and approval process for work authorizations and change orders.
• Manage subcontractor invoicing processes and ensure timely and accurate payment approvals.
• Lead subcontract review activities and collaborate with key stakeholders to mitigate contractual risk.
• Serve as the primary escalation point for subcontractor and project team inquiries regarding contracts, compliance, and payment status.
• Partner with Finance to support month-end and year-end close activities and reporting requirements.
• Ensure compliance with Certified Payroll, OCIP, and other project-specific contractual obligations.
• Oversee internal and external audit preparation, documentation, and compliance efforts.
• Develop, document, and continuously improve subcontract administration policies, procedures, and best practices.
• Lead, mentor, and develop a team, including workload management, performance evaluations, training, and career development.
• Monitor departmental metrics and identify opportunities for operational efficiencies and process improvements.
• Collaborate cross-functionally with Operations, Finance, Legal, Procurement, and Executive Leadership on strategic initiatives.
• Lead special projects and other duties as assigned.

Skills

Leadership

Contract management

Communication

Analytical skills

Project accounting

Microsoft Office

Education

Bachelor's degree in Business Administration

Bachelor's degree in Construction Management

Bachelor's degree in Finance

Tools

ERP systems

Contract management software

AIA billing

Job description

Bosch Building Technologies North America is seeking a Subcontractor Administration Manager to lead the subcontractor administration function, oversee contract management, compliance programs, invoicing processes, and onboarding activities.

This role provides strategic direction and operational oversight for subcontractor agreements, compliance requirements, audits, and financial activities while partnering with Operations, Project Management, Finance, and Legal teams.