Subcontract Admin Lead: Compliance, Contracts & Invoices

Bosch Building Technologies North America; Phoenix (AZ); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America is seeking a Subcontractor Lifecycle Manager to oversee the subcontractor prequalification, contract administration, compliance tracking, and invoicing for multiple projects. You will serve as the primary liaison between subcontractors and project managers, supporting month-end close and maintaining audit-ready records.

The role requires leadership of a small team, strong attention to detail, and expertise in managing licenses, COIs, and lien releases,

Qualifications

• 4+ years in a construction environment, specifically in insurance, contract management, or compliance.
• Experience managing compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for audit files and audit requests.
• Ability to multi-task, work under pressure, and meet deadlines.
• Strong organizational and time-management skills for pre-qualification and compliance activities.
• Customer-service mindset to assist subcontractors and internal teams with inquiries.

Responsibilities

• Coordinate the Subcontractor pre-qualification process.
• Analyze and manage required compliance documents including contractor licenses, COIs, endorsements and lien releases.
• Issue Work Authorizations and Change Orders.
• Review and process Subcontractor monthly invoices.
• Assist Subcontractors and Project Managers with contract or status inquiries.
• Support month-end and year-end close activities.
• Monitor submission of Certified Payroll & OCIP for compliance.
• Maintain compliant audit files and support audit requests.
• Maintain knowledge of subcontract procedures and practices.
• Lead a team to ensure productivity and development.
• Handle special projects as assigned.

Skills

Contract management

Compliance management

Leadership

Communication skills

Organizational skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Bosch Building Technologies North America is seeking a Subcontractor Lifecycle Manager to oversee the subcontractor prequalification, contract administration, compliance tracking, and invoicing for multiple projects. You will serve as the primary liaison between subcontractors and project managers, supporting month-end close and maintaining audit-ready records.

The role requires leadership of a small team, strong attention to detail, and expertise in managing licenses, COIs, and lien releases,