Subcontract Administrator Lead

Bosch Building Technologies North America; Phoenix (AZ); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America is seeking a Subcontractor Lifecycle Manager to oversee the subcontractor prequalification, contract administration, compliance tracking, and invoicing for multiple projects. You will serve as the primary liaison between subcontractors and project managers, supporting month-end close and maintaining audit-ready records.

The role requires leadership of a small team, strong attention to detail, and expertise in managing licenses, COIs, and lien releases,

Qualifications

• 4+ years in a construction environment, specifically in insurance, contract management, or compliance.
• Experience managing compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for audit files and audit requests.
• Ability to multi-task, work under pressure, and meet deadlines.
• Strong organizational and time-management skills for pre-qualification and compliance activities.
• Customer-service mindset to assist subcontractors and internal teams with inquiries.

Responsibilities

• Coordinate the Subcontractor pre-qualification process.
• Analyze and manage required compliance documents including contractor licenses, COIs, endorsements and lien releases.
• Issue Work Authorizations and Change Orders.
• Review and process Subcontractor monthly invoices.
• Assist Subcontractors and Project Managers with contract or status inquiries.
• Support month-end and year-end close activities.
• Monitor submission of Certified Payroll & OCIP for compliance.
• Maintain compliant audit files and support audit requests.
• Maintain knowledge of subcontract procedures and practices.
• Lead a team to ensure productivity and development.
• Handle special projects as assigned.

Skills

Contract management

Compliance management

Leadership

Communication skills

Organizational skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

Responsible for managing the subcontractor lifecycle, including prequalification, contract administration, compliance tracking, and invoicing. Oversees subcontractor agreements, work authorizations, change orders, and contract reviews while ensuring compliance with licensing, insurance, certified payroll, and audit requirements. Serves as a key point of contact for subcontractors and project managers, supports financial month-end close activities, maintains accurate records, and provides guidance on contract-related matters. Supports the department manager, assisting with managing workloads, performance, and productivity.

Responsibilities

• Coordinate the Subcontractor pre-qualification process
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Assist Subcontractors & Project Managers with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Lead a team by ensuring overall team productivity and development.
• Special projects as assigned

Required Qualifications

• 4+ years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
• Demonstrated ability to work under pressure, multi-task, and meet deadlines.
• Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities.
• Customer service-focused mindset to assist Subcontractors and internal teams with inquiries.
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders.
• Construction projects accounting experience
• Experience in a leadership role overseeing teams or projects.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Contract Management, or a related field.
• 6+ years of experience in a construction environment, specifically in cost accounting, insurance, contract management, or compliance.
• Knowledge of Certified Payroll and Owner-Controlled Insurance Programs (OCIP).
• Knowledge of subcontractor procedures, practices, and compliance standards.
• Familiarity with month-end and year-end close activities in a contract or compliance environment.
• Previous experience managing and interpreting Master Agreements or agreement modifications.
• Experience supporting special projects related to contract or compliance management.

Physical Demands

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Travel Requirements: Occasional travel may be required to visit branch office to provide support and training as needed, usually no more than 2 to 4 times per year.
• Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [e-mail]. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled