Subcontract Administrator Lead

Bosch Building Technologies LLC; Phoenix (AZ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

401K w/ company match

Paid Vacation/Sick/Holidays

Life/AD&D/LTD

Employee Assistance Program

Job summary

Bosch Building Technologies LLC in Phoenix, AZ, is seeking a skilled Subcontractor Compliance Manager to oversee the subcontractor lifecycle—prequalification, contracts, and compliance—while coordinating with project teams. The role supports monthly close activities and audits, ensuring licensing, insurance, and lien requirements are met in a fast-paced environment.

You will lead a small team, monitor performance, and drive process improvements across procurement and field operations.

Qualifications

• Experience managing subcontractor relationships and documentation.
• Ability to analyze compliance documents and licensing.
• Leadership experience overseeing teams or projects.

Responsibilities

• Coordinate subcontractor pre‑qualification and compliance.
• Review licenses, insurance certificates, lien releases.
• Issue work orders and change orders.
• Manage monthly invoices and project status inquiries.
• Support month‑end close and audits.

Skills

Subcontractor management

Contract analysis

Leadership

Attention to detail

Communication

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office

Job description

2851 W Kathleen Rd, Phoenix , Arizona 85053-4053 , United States

About Us

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it's working for you.

In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product‑agnostic systems integrator focus on delivering flexible, future‑ready solutions, offering customers an expanded, cross‑domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity.

Full Time/Part Time

Full‑time

Job Description

Job Summary: Responsible for managing the subcontractor lifecycle, including prequalification, contract administration, compliance tracking, and invoicing. Oversees subcontractor agreements, work authorizations, change orders, and contract reviews while ensuring compliance with licensing, insurance, certified payroll, and audit requirements. Serves as a key point of contact for subcontractors and project managers, supports financial month‑end close activities, maintains accurate records, and provides guidance on contract‑related matters. Supports the department manager, assisting with managing workloads, performance, and productivity.

Responsibilities

• Coordinate the Subcontractor pre‑qualification process
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Assist Subcontractors & Project Managers with contract or status inquiries
• Support month‑end and year‑end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Lead a team by ensuring overall team productivity and development.
• Special projects as assigned

Required Qualifications

• 4+ years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
• Demonstrated ability to work under pressure, multi‑task, and meet deadlines.
• Strong organizational and time‑management skills to coordinate the Subcontractor pre‑qualification process and manage compliance activities.
• Customer service‑focused mindset to assist Subcontractors and internal teams with inquiries.
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders.
• Construction projects accounting experience
• Experience in a leadership role overseeing teams or projects.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Contract Management, or a related field.
• 6+ years of experience in a construction environment, specifically in cost accounting, insurance, contract management, or compliance.
• Knowledge of Certified Payroll and Owner‑Controlled Insurance Programs (OCIP).
• Knowledge of subcontractor procedures, practices, and compliance standards.
• Familiarity with month‑end and year‑end close activities in a contract or compliance environment.
• Previous experience managing and interpreting Master Agreements or agreement modifications.
• Experience supporting special projects related to contract or compliance management.

Physical Demands

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (iesee, hear,speakand write clearly)in order tocommunicate with colleagues and/or customers; manual dexterityrequiredfor occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions

In general, the following conditions of the work environment are representative of those that an employeeencounterswhile performing the essential functions of this job.

• The office is clean, orderly, properlylightedand ventilated. Noise levels are considered low to moderate

Additional Information

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Travel Requirements: Occasional travel may be required to visit branch office to provide support and training as needed, usually no more than 2 to 4 times per year.
• Medical
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Disclaimers

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

U.S. and Canada Privacy Notice

United States and Canada residents have the right to receive additional notices about their personal information. To learn more, click here .

French Privacy Notice

French Canadian residents have the right to receive additional notices about their personal information. To learn more, click here .

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [e-mail] . Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion,sex, sexual orientation, gender identity, national origin, disability, orveteran status. We are an equal opportunity employer, and all qualifiedapplicants will receive consideration for employment without regard to race,color, creed, religion, national origin, citizenship status, ancestry, sex,age, physical or mental disability unrelated to ability, marital status, familyresponsibilities, pregnancy, genetic information, sexual orientation, genderexpression, gender identity, transgender, sex stereotyping, order of protectionstatus, protected veteran or military status, or an unfavorable discharge frommilitary service, and other categories protected by federal, state or local law.