Studio Operations & Projects Coordinator

Gensler; Boston (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Gensler Boston seeks a personable Studio Coordinator to support Studio Directors and Principals, coordinating schedules, travel, expenses, and communications. You will help run daily studio operations and assist in client project coordination.

The role requires strong organizational and communication skills, with a proactive, service-oriented mindset in a fast-paced design environment. Onsite, full-time temporary position for 4-6 months.

Qualifications

• Associates or Bachelor's degree preferred.
• 1+ years of experience in an administrative support role supporting Senior Leaders and/or Executives.
• Ability to work onsite Monday through Friday, 8:30 AM - 5:30 PM.
• Interest in art, design, technology, architecture or interior design is a plus.
• Strong communication and a collaborative, customer-service mindset.

Responsibilities

• Support assigned Studio Directors and Principals with interviews, meetings, travel, expenses, correspondence, licensure renewals, etc.
• Assist in studio operations: organize meetings, staffing, financial tracking, timecard collection, PTO, proposals, PDP coordination.
• Assist with client projects: project coordination, design work for proposals, contracts, meeting notes, filings, and budgets.
• Coordinate efforts to keep the office/studio space clean and organized, physically and digitally.
• Provide front desk coverage: greet visitors, answer phones, receive mail and packages, coordinate interoffice mailings.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

Travel booking

Communication

Organizational skills

Problem solving

Interpersonal skills

Education

Bachelor's degree / Associates preferred

Tools

InDesign

Miro

Adobe Suite

PowerPoint

Excel

Outlook

OneNote

Job description

Gensler Boston seeks a personable Studio Coordinator to support Studio Directors and Principals, coordinating schedules, travel, expenses, and communications. You will help run daily studio operations and assist in client project coordination.

The role requires strong organizational and communication skills, with a proactive, service-oriented mindset in a fast-paced design environment. Onsite, full-time temporary position for 4-6 months.