Design Studio Project Coordinator — Marketing & Ops

Gensler; San Jose (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Profit sharing

Employee stock ownership

Bonuses

Job summary

Gensler is seeking a dynamic Project Coordinator to support design teams and marketing initiatives within a fast-paced, design-driven environment. You will coordinate projects, assist in proposals, and help craft storytelling that conveys our design vision, while collaborating with senior staff and marketing specialists.

This role offers opportunities to grow in business development strategy, branding, and communications, with a strong emphasis on organization and proactive teamwork.

Qualifications

• 2-5 years of project or client account coordination and/or administrative professional experience in an architecture, design or real estate firm required.
• Strong attention to detail and the ability to multi-task and prioritize as needed.
• Excellent written and verbal communication skills with grammatical accuracy.

Responsibilities

• Provide day‑to‑day project coordination, scheduling, and administrative support to design teams.
• Organize meetings, track project deliverables, and assist in maintaining studio workflows.
• Support the creation of proposals, presentations, and marketing collateral under guidance.
• Assist with research on clients, trends, and opportunities to support business development.
• Help with studio communications, internal events, and general marketing activities.
• Foster a positive, collaborative team culture with a proactive, “can-do” attitude.

Skills

Project coordination

Time management

Communication

Tools

Microsoft Office

Adobe InDesign

Power BI

Tableau

Job description

Gensler is seeking a dynamic Project Coordinator to support design teams and marketing initiatives within a fast-paced, design-driven environment. You will coordinate projects, assist in proposals, and help craft storytelling that conveys our design vision, while collaborating with senior staff and marketing specialists.

This role offers opportunities to grow in business development strategy, branding, and communications, with a strong emphasis on organization and proactive teamwork.