Studio Coordinator - Temporary

Gensler; Boston (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Gensler Boston seeks a personable Studio Coordinator to support Studio Directors and Principals, coordinating schedules, travel, expenses, and communications. You will help run daily studio operations and assist in client project coordination.

The role requires strong organizational and communication skills, with a proactive, service-oriented mindset in a fast-paced design environment. Onsite, full-time temporary position for 4-6 months.

Qualifications

• Associates or Bachelor's degree preferred.
• 1+ years of experience in an administrative support role supporting Senior Leaders and/or Executives.
• Ability to work onsite Monday through Friday, 8:30 AM - 5:30 PM.
• Interest in art, design, technology, architecture or interior design is a plus.
• Strong communication and a collaborative, customer-service mindset.

Responsibilities

• Support assigned Studio Directors and Principals with interviews, meetings, travel, expenses, correspondence, licensure renewals, etc.
• Assist in studio operations: organize meetings, staffing, financial tracking, timecard collection, PTO, proposals, PDP coordination.
• Assist with client projects: project coordination, design work for proposals, contracts, meeting notes, filings, and budgets.
• Coordinate efforts to keep the office/studio space clean and organized, physically and digitally.
• Provide front desk coverage: greet visitors, answer phones, receive mail and packages, coordinate interoffice mailings.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

Travel booking

Communication

Organizational skills

Problem solving

Interpersonal skills

Education

Bachelor's degree / Associates preferred

Tools

InDesign

Miro

Adobe Suite

PowerPoint

Excel

Outlook

OneNote

Job description

General Information

Posting Date

10-09-2026

Time Type

Full-Time

Job ID

9194

Areas of Expertise

Business Operations

Job Category

Business Operations

Locations

Boston, MA, US

Description

Your Role

A personable and enthusiastic individual who acts as an ambassador and provides support to the Studio Directors,

Principals, and design professionals. Studio Coordinators must be able to juggle the day-to-day needs of their

assigned studio(s) and assist in the general support of office meetings, events project coordination and initiatives.

Studio Coordinators should have clear, advanced communication skills and be well organized, thoughtful, and service

oriented. They must take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic,

high performing environment.

*This is a full-time, temporary role. Duration will be between 4-6 months.

What You Will Do

• Support assigned Studio Directors and Principals with all administrative needs, including scheduling of interviews and meetings, travel arrangements, expense reports, correspondence, licensure renewals, etc.
• Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation, PDP coordination.
• Assist Studio Directors and Project Managers with administrative aspects of client projects including but not limited to project client/team coordination, design and image work for project proposals, qualifications, contracts, meeting notes, project filing, financial tracking, design standards manuals, marketing materials, internal/external presentations, and awards submissions.
• Coordinate efforts and help maintain a clean and organized office/studio space, both physically and digitally.
• General office support in coordination with fellow Studio Coordinators and Office Services team. Including event and meeting support set up and clean up.
• Front desk reception coverage when needed: Greet and direct visitors, answer phones, receive mail, packages, and coordinate interoffice mailings.
• Other duties as assigned.

Your Qualifications

• Associates or Bachelor's degree preferred.
• 1+ years of experience in an administrative support role supporting Senior Leaders and/or Executives.
• Ability to work onsite Monday through Friday, 8:30 AM - 5:30 PM.
• Interest and above-average knowledge of art, design, technology, architecture, product design and/or interior design are a huge plus.
• Self-motivated and take-charge persona with a "Can Do" "Team first" attitude.
• Natural propensity to bring a fun, optimistic and energetic spirit.
• Demonstrable, natural passion for helping people.
• Highly organized and mission-focused - ability to complete tasks accurately and efficiently with strong follow-up.
• Highly proficient in Microsoft platforms such as PowerPoint, Excel, OneNote, Outlook.
• Proficient in design software such as InDesign, Miro, Adobe Suite, as well as above-average knowledge of design/production workflows are a plus.
• Ability to balance multiple workflows and sometimes overlapping requests that occur in a work environment.
• Ability to verbally share/present information in a clear and engaging way in both individual and large-group settings and via email.
• Ability to manage confidential information.
• Proficient in booking complex travel at times.

**The hourly rate for this role will be between $25-35/hour depending on qualifications.**

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people's diverse interests.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and affirmative action employer of choice.

All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail].