Studio Operations & Culture Coordinator (Hybrid)

Something Special Studios; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with company contribution

Company-paid life insurance

15 days PTO (+ holidays)

Summer Fridays

Hybrid working – 4 days in office / 1%

Employee referral bonuses

Profit sharing program

Performance-based bonus

Job summary

Something Special Studios is hiring a Studio Coordinator for its New York studio. You will own daily operations, onboarding, and coordinate meetings, travel, and vendor needs to keep the space welcoming and efficient.

You’ll work closely with the People & Operations team and interact with all departments in a fast-moving creative environment. The role emphasizes helping maintain studio culture, supporting executives, and improving processes, with a hybrid schedule: 4 days in office, 1 remote

Qualifications

• 1-3 years of experience in a creative studio, agency, or office coordination role.
• Exceptionally organized with excellent attention to detail.
• Proactive and resourceful; able to manage competing priorities.
• Comfortable coordinating multiple calendars, meetings, and travel.
• Strong written and verbal communication skills.
• Good judgment and discretion with confidential information.
• Familiarity with Google Workspace and learning new systems.

Responsibilities

• Own the day-to-day running and organization of the New York studio, ensuring it is welcoming and well‑stocked.
• Coordinate studio needs, supplies, mail, deliveries, equipment, maintenance, storage, and vendor relations.
• Conduct regular studio walkthroughs to keep spaces tidy and functioning.
• Coordinate with building management, manage visitor access and building requirements.
• Welcome clients, candidates, freelancers, and other guests to the studio.
• Manage packages, couriers, and other shipments; assist with disposal/donation of materials.
• Support onboarding for employees and freelancers (laptops, access, etc.).
• Help coordinate team meetings, shared calendars, and team-building activities.
• Provide light administrative support to leadership and assist with ad hoc projects.

Skills

Organizational skills

Proactive

Calendar management

Communication skills

Discretion

Google Workspace

Travel coordination

Team collaboration

Tools

Google Workspace

Job description

Something Special Studios is hiring a Studio Coordinator for its New York studio. You will own daily operations, onboarding, and coordinate meetings, travel, and vendor needs to keep the space welcoming and efficient.

You’ll work closely with the People & Operations team and interact with all departments in a fast-moving creative environment. The role emphasizes helping maintain studio culture, supporting executives, and improving processes, with a hybrid schedule: 4 days in office, 1 remote