Studio Operations Coordinator | Travel & Admin Lead

Gensler; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability & Wellness programs

401k with profit sharing

Employee stock ownership

Bonus opportunities

Paid holidays & PTO

Job summary

Gensler in Dallas, TX is seeking a Studio Coordinator to provide administrative support to a team of designers and architects. You will be at the heart of the studio’s operations, managing calendars, travel, meetings, and document workflows.

The role requires 3+ years in professional administration, strong communication, and the ability to work with all levels of the firm. This in-person position offers growth, benefits, and opportunities within a leading design practice.

Qualifications

• 3+ years of experience in a professional administrative position.
• Experience booking domestic and international travel.
• Excellent verbal and written communication skills.
• Strong ability to interface professionally with all levels of the firm, clients, and subcontractors.
• Ability to prioritize business responsibilities.
• Must show ability to problem solve, both individually and as part of a team.
• Positive attitude and willingness to “go the extra mile” and a high level of work ethic.

Responsibilities

• Support Studio Principals with heavy calendar management, travel arrangements, and maintaining professional licenses and memberships.
• Support Studio Directors and Principal with administrative needs, including scheduling meetings and processing expense reports.
• Assist with operational aspects of running the studio including staffing, financial tracking, timecard collection, PTO tracking, and proposal preparation.
• Assist in processing, editing, and proofreading contract documents for clients and consultants.
• Assist Design Managers with administrative tasks including logging RFIs and submittals and setting up new projects.

Skills

Administrative experience

Travel booking

Communication skills

MS Office/SharePoint

Adobe InDesign

Tools

Adobe InDesign

Job description

Gensler in Dallas, TX is seeking a Studio Coordinator to provide administrative support to a team of designers and architects. You will be at the heart of the studio’s operations, managing calendars, travel, meetings, and document workflows.

The role requires 3+ years in professional administration, strong communication, and the ability to work with all levels of the firm. This in-person position offers growth, benefits, and opportunities within a leading design practice.