Studio Coordinator - Administrative Assistant

Gensler; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability & Wellness programs

401k with profit sharing

Employee stock ownership

Bonus opportunities

Paid holidays & PTO

Job summary

Gensler in Dallas, TX is seeking a Studio Coordinator to provide administrative support to a team of designers and architects. You will be at the heart of the studio’s operations, managing calendars, travel, meetings, and document workflows.

The role requires 3+ years in professional administration, strong communication, and the ability to work with all levels of the firm. This in-person position offers growth, benefits, and opportunities within a leading design practice.

Qualifications

• 3+ years of experience in a professional administrative position.
• Experience booking domestic and international travel.
• Excellent verbal and written communication skills.
• Strong ability to interface professionally with all levels of the firm, clients, and subcontractors.
• Ability to prioritize business responsibilities.
• Must show ability to problem solve, both individually and as part of a team.
• Positive attitude and willingness to “go the extra mile” and a high level of work ethic.

Responsibilities

• Support Studio Principals with heavy calendar management, travel arrangements, and maintaining professional licenses and memberships.
• Support Studio Directors and Principal with administrative needs, including scheduling meetings and processing expense reports.
• Assist with operational aspects of running the studio including staffing, financial tracking, timecard collection, PTO tracking, and proposal preparation.
• Assist in processing, editing, and proofreading contract documents for clients and consultants.
• Assist Design Managers with administrative tasks including logging RFIs and submittals and setting up new projects.

Skills

Administrative experience

Travel booking

Communication skills

MS Office/SharePoint

Adobe InDesign

Tools

Adobe InDesign

Job description

Your RoleDo you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the glue that keeps operations running smoothly.

DescriptionYour RoleDo you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the glue that keeps operations running smoothly.

What You Will Do

• Support Studio Principals with heavy calendar management, detailed travel arrangements (domestic and international) utilizing corporate travel systems, and maintaining professional state licenses and memberships
• Support Studio Directors and Principal with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.
• Assist Studio Director and Studio Operations Leader with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
• Assist in processing, editing, and proofing contract documents for clients and consultants
• Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc.
• Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international)
• Promote a strong studio culture by planning studio retreats, outings, and celebrations and manage the studio social budget
• Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests
• Coordinate physical archiving of studio projects
• Liaise with other administrative departments to ensure with seamless coordination and communication with studio
• Provide back-up assistance for reception occasionally and other Studio Coordinators as needed

Your Qualifications

• 3+ years of experience in professional administrative position
• Experience booking domestic and international travel
• Excellent verbal and written communication skills
• Strong ability to interface professionally with all levels of the firm, clients, and subcontractors
• Ability to prioritize business responsibilities
• Must show ability to problem solve, both individually and as part of a team
• Positive attitude and willingness to “go the extra mile”
• High level of work ethic and ability to work independently with minimal guidance
• Proficiency with Microsoft Office (including SharePoint)
• Adobe Suite/InDesign experience a plus
• Must be available for overtime on an as-needed basis
• A/E/C experience is a plus

This position is in-person. Successful candidates will be located in the Dallas, Texas area. Take a look at U.S. News & World Report’s 2025-2026 study on what it's like living in Dallas, Texas!

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affiliated Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud.

Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail]