Procurement & Studio Coordinator

Business of Home; Lafayette (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Business of Home is seeking a detail-oriented Procurement & Studio Coordinator to manage purchasing, vendor relations, and logistics from approved selections through installation.

You will support construction-phase coordination, project documentation, and billing, acting as the design team's primary operations contact for order statuses and attention points.

Qualifications

• Experience coordinating procurement from approved selections through delivery and installation.
• Ability to obtain quotes, verify pricing, freight, lead times and specs.
• Experience tracking production, shipping, and delivery status for multiple projects.

Responsibilities

• Procurement & Project Coordination: manage purchasing and procurement in Studio Designer from selection through delivery and installation.
• Obtain and verify vendor quotes, pricing, freight, lead times and specifications; maintain trade accounts.
• Prepare POs for approval and place orders after funds clear; track production and delivery status.
• Coordinate furnishings, materials, freight, receiving, storage, delivery and installation; resolve issues.

Skills

Purchasing & procurement

Vendor management

Project coordination

Communication

Attention to detail

Tools

Studio Designer

Job description

The Procurement & Studio Coordinator owns the operational side of our projects from approved selections through installation and construction completion. You’ll manage purchase orders, vendors, workrooms, freight, receiving and delivery logistics, while also supporting construction-phase coordination, project documentation, billing and studio systems. You’ll be the person the design team relies on to know where orders, materials and project details stand and what needs attention next. This is an operations-focused role, not a pathway into design, and is ideal for someone who is highly organized, detail-oriented and comfortable managing many moving pieces at once.

• Procurement & Project Coordination - Manage purchasing and procurement in Studio Designer from approved selection through delivery and installation - Obtain and verify vendor quotes, pricing, freight, lead times and specifications; maintain trade accounts - Prepare POs for Principal approval and place orders once client funds have cleared - Review acknowledgments and track production, shipping, COM, CFA and delivery status - Coordinate furnishings, construction materials, freight, receiving, storage, delivery and installation - Resolve damages, returns, discrepancies, backorders and warranty claims - Serve as the primary contact for vendors, workrooms, fabricators, warehouses and delivery partners - Maintain accurate project and order information in Studio Designer - Prepare the weekly procurement report and lead the weekly procurement meeting
• Billing & Finance Support - Collect weekly time entries and run time reports in Studio Designer - Prepare monthly client invoices for Principal approval and follow up on open balances - Track client deposits and reconcile vendor invoices against approved POs - Coordinate with the outside bookkeeper on payment records and monthly reconciliation