Project Coordinator

Gensler; San Jose (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Profit sharing

Employee stock ownership

Bonuses

Job summary

Gensler is seeking a dynamic Project Coordinator to support design teams and marketing initiatives within a fast-paced, design-driven environment. You will coordinate projects, assist in proposals, and help craft storytelling that conveys our design vision, while collaborating with senior staff and marketing specialists.

This role offers opportunities to grow in business development strategy, branding, and communications, with a strong emphasis on organization and proactive teamwork.

Qualifications

• 2-5 years of project or client account coordination and/or administrative professional experience in an architecture, design or real estate firm required.
• Strong attention to detail and the ability to multi-task and prioritize as needed.
• Excellent written and verbal communication skills with grammatical accuracy.

Responsibilities

• Provide day‑to‑day project coordination, scheduling, and administrative support to design teams.
• Organize meetings, track project deliverables, and assist in maintaining studio workflows.
• Support the creation of proposals, presentations, and marketing collateral under guidance.
• Assist with research on clients, trends, and opportunities to support business development.
• Help with studio communications, internal events, and general marketing activities.
• Foster a positive, collaborative team culture with a proactive, “can-do” attitude.

Skills

Project coordination

Time management

Communication

Tools

Microsoft Office

Adobe InDesign

Power BI

Tableau

Job description

Your Role

We are seeking a dynamic and highly organized, digital-minded

Description

We are seeking a dynamic and highly organized, digital-minded Project Coordinator with an interest in marketing to join our team. This dynamic role blends operational support with opportunities to grow creative and strategic skills, making it ideal for someone who thrives in a fast-paced, design-driven environment and is eager to learn more about marketing in the architecture and design industry.

Your Role

As a Project Coordinator, you will play a vital role in supporting a team of industry-leading architects and designers by providing essential administrative and organizational assistance. Positioned at the center of the studio’s daily operations, you’ll help ensure projects run smoothly and efficiently. This role offers an exciting opportunity for individuals interested in marketing. You’ll collaborate closely with senior staff and marketing specialists, gaining hands‑on experience in proposal development, presentations, and storytelling that convey our design vision. Additionally, you’ll contribute to regional marketing initiatives and deepen your understanding of business development strategy, branding, and communications.

What You Will Do

• Provide day‑to‑day project coordination, scheduling, and administrative support to design teams


• Organize meetings, track project deliverables, and assist in maintaining studio workflows


• Support the creation of proposals, presentations, and marketing collateral under guidance


• Assist with research on clients, trends, and opportunities to support business development


• Help with studio communications, internal events, and general marketing activities


• Foster a positive, collaborative team culture with a proactive, “can-do” attitude

Who You Are

• Highly organized, detail-oriented, and proactive, with a passion for design and storytelling


• A strong communicator (written and verbal) with excellent interpersonal skills


• A problem-solver who thrives in fast‑paced environments and enjoys juggling priorities


• Curious and eager to learn about the creative and strategic aspects of marketing in design

Your Qualifications

• 2-5 years of project or client account coordination and/or administrative professional experience in an architecture, design or real estate firm required


• Strong attention to detail and the ability to multi‑task and prioritize as needed


• Must be organized, efficient, able to work independently, a motivated self-starter and enjoy working with a globally distributed team


• Excellent written and verbal communication skills with grammatical accuracy.


• Strong organizational and intra‑personal skills, and a great collaborator.


• Experience working directly with senior staff on business‑critical projects with minimal supervision.


• Ability to manage multiple deadlines and diverse project teams in a fast‑paced work environment.


• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is a must.


• Proficiency in Adobe Creative Suite (InDesign) is a must.


• Proficiency with Dashboards, MS Excel, Tableau, and Power BI tools is a must


• The ability to maintain and foster positive team and co‑worker relationships.


• Ability to work in the office, full‑time, 5 days a week


• The base salary will be estimated between $60,000 - $75,000 annually plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best‑in‑class design. From curated art exhibits to internal design competitions to “Well‑being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.