Studio Coordinator

Gwen Grossman Lighting Design; Illinois; On-site; USD 38,572 - 48,216; Part time

Job summary

Gwen Grossman Lighting Design, an award-winning architectural lighting design firm, is seeking a proactive Studio Coordinator. This part-time, hourly remote position requires strong organizational skills and the ability to support design operations. The role includes managing timelines, coordinating meetings, and assisting with marketing efforts. Candidates should have at least 2 years of relevant experience and proficiency in Microsoft Office. Potential to grow into a Studio Manager role. Resume and cover letter should be sent to [e-mail].

Qualifications

• 2+ years of experience in an operations, coordinator, or administrative role (design industry preferred).
• Exceptional organizational skills and attention to detail.
• Strong ability to manage multiple deadlines and workflows simultaneously.

Responsibilities

• Create the structure and support that enables designers to do their best work.
• Manage project timelines and deadlines within Monograph.
• Assist with onboarding, interview coordination, and new hire setup.

Skills

Organizational skills

Interpersonal skills

Proficiency in Microsoft Office

Continuous improvement mindset

Tools

Monograph

QuickBooks

Bluebeam

Adobe Creative Suite

Job description

Overview

GGLD Lighting Design is an award-winning, six-person architectural lighting design firm. We collaborate with leading architects nationwide on high-profile projects, creating lighting environments that transform spaces and elevate the human experience.

We are seeking a highly organized, proactive, and entrepreneurial Studio Coordinator to play a central role in the success of our practice. This is a part-time, hourly, remote position; however, candidates must be based in the Chicago area and available to attend occasional in-person business development events.

This role is anticipated to be approximately 20+ hours per week (with flexibility based on workload), with a compensation range of $28–$35/hour, commensurate with experience. There is strong potential for this position to grow into a Studio Manager role as the firm continues to expand.

The Role

The Studio Coordinator is the operational backbone of GGLD—the go-to team member who ensures the studio runs seamlessly day-to-day. Acting as a liaison between Principals, design teams, and external collaborators, you bring structure, clarity, and momentum to everything we do.

This is a high-impact role for someone who thrives on ownership, anticipates needs before they arise, and believes that operational excellence is essential to design excellence. No task is too big or too small—you are equally comfortable refining systems as you are jumping in to support immediate needs.

What You Will Do

Studio Operations & Performance

• Create the structure and support that enables designers to do their best work
• Continuously refine and improve operational processes and standards
• Track action items and collaborate with leadership to ensure follow-through
• Coordinate weekly studio meetings, including agendas, content, and post-meeting follow-ups

Project & Administrative Coordination

• Manage project timelines and deadlines within Monograph and team calendars
• Provide calendar and scheduling support for studio leadership
• Coordinate meetings with clients, collaborators, and internal teams
• Support travel, expenses, and professional credential tracking for staff
• Serve as the studio’s go-to resource for internal processes and tools

People & Culture Support

• Assist with onboarding, interview coordination, and new hire setup
• Support performance reviews and professional development initiatives
• Help maintain a positive, organized, and connected studio environment

Marketing & Business Development

• Identify opportunities to strengthen client relationships and support follow-up
• Contribute to proposals, presentations, and marketing collateral
• Assist with research, project data tracking, and general marketing support
• Provide operational insight that supports strategic decision-making

Qualifications

• 2+ years of experience in an operations, coordinator, or administrative role (design industry preferred)
• Exceptional organizational skills and attention to detail
• A systems-oriented mindset with a drive for continuous improvement
• Strong ability to prioritize, take ownership, and follow through
• Experience managing multiple deadlines and workflows simultaneously
• Confident, clear communicator with strong interpersonal skills
• Based in the Chicago area with flexibility to attend occasional in-person events
• Proficiency in Microsoft Office (especially Outlook & Excel): experience with Monograph and QuickBooks preferred
• Working knowledge of Bluebeam and Adobe Creative Suite (InDesign, Photoshop)
• Excellent written and verbal communication skills

How to Apply

Please submit your resume and cover letter to [e-mail] with “Studio Coordinator” in the subject line. References will be requested for shortlisted candidates.

GGLD is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome candidates of all backgrounds and experiences.