Studio Operations Coordinator

F. Schumacher & Co.; New York (NY); On-site; USD 30,000 - 36,000; Full time

Job summary

F. Schumacher & Co in New York is seeking a Studio Administrator to support daily studio operations, coordinate vendors, and manage invoices and samples. The role requires strong organizational skills and attention to detail to ensure smooth meetings and accurate records.

You will prepare for meetings, manage sample workflows, order supplies, and coordinate travel for studio directors, while maintaining subscriptions and supporting cross-team needs within a fast-paced design environment.

Qualifications

• Proficient in spreadsheet software (Excel/Smartsheet).
• Experience with project or data management is a plus.
• Invoice submission experience is preferred.
• Strong organizational skills and the ability to multitask under pressure.
• Detail-oriented with a focus on accuracy and efficiency.

Responsibilities

• Co-ordinate schedules and communicate with vendors to set up meetings.
• Cross-check and submit vendor invoices to finance in the Kwick Tag portal.
• Maintain studio organization; keep area tidy and fill memos/samples properly.
• Prepare for meetings and liaise with teams to pull required samples.
• Order stationery and printing supplies as needed.
• Assist CFA process by cutting fabric samples and organizing shipments.
• Track studio subscriptions including software and magazines.
• Organize studio activities, travel for studio directors, and expense reports.

Skills

Excel/Smartsheet

Project management

Invoice submission

Organization

Attention to detail

Tools

Kwick Tag portal

Job description

F. Schumacher & Co in New York is seeking a Studio Administrator to support daily studio operations, coordinate vendors, and manage invoices and samples. The role requires strong organizational skills and attention to detail to ensure smooth meetings and accurate records.

You will prepare for meetings, manage sample workflows, order supplies, and coordinate travel for studio directors, while maintaining subscriptions and supporting cross-team needs within a fast-paced design environment.