Part-Time Studio Administrator – Design Studio Ops

F.-Schumacher-; New York (NY); On-site; USD 30,000 - 36,000; Part time

Job summary

Schumacher & Co is seeking a Studio Administrator in New York to manage day-to-day studio tasks, coordinating meetings, handling invoices, and maintaining organized files for samples and memos. The role supports multiple teams and vendors in a fast-paced design studio environment.

The position is part-time (24 hours/week) with a flexible schedule, offering opportunities to streamline processes and improve studio operations in a creative, design-forward company.

Qualifications

• Proficient with spreadsheet software (Excel/Smartsheet) for budgeting and tracking.
• Experience in project or data management is a plus.
• Strong organizational skills and ability to multitask under pressure.
• Desire to improve systems and processes in a studio environment.
• Effective written and verbal communication skills.
• Attention to detail and accuracy in work outputs.

Responsibilities

• Co-ordinate schedules and communicate with vendors to set up meetings.
• Submit vendor invoices to finance via Kwick Tag portal.
• Keep studio organized; ensure memos and samples are filed correctly.
• Prepare for meetings and liaise with teams to pull samples.
• Order stationery and printing supplies as needed.
• Assist CFA and product approvals by handling fabric samples, labels, and shipments.
• Track studio subscriptions including software and magazines.
• Organize studio activities and monthly executive meals/events.
• Set up regular scrap fabric collections.
• Submit expense reports for studio directors.
• Coordinate trade show schedules.

Skills

Spreadsheet skills

Project management

Organizational skills

Process improvement

Communication skills

Attention to detail

Tools

Microsoft Excel

Smartsheet

Job description

Schumacher & Co is seeking a Studio Administrator in New York to manage day-to-day studio tasks, coordinating meetings, handling invoices, and maintaining organized files for samples and memos. The role supports multiple teams and vendors in a fast-paced design studio environment.

The position is part-time (24 hours/week) with a flexible schedule, offering opportunities to streamline processes and improve studio operations in a creative, design-forward company.