Part-Time Studio Administrator

F. Schumacher & Co.; New York (NY); On-site; USD 30,000 - 36,000; Full time

Job summary

F. Schumacher & Co in New York is seeking a Studio Administrator to support daily studio operations, coordinate vendors, and manage invoices and samples. The role requires strong organizational skills and attention to detail to ensure smooth meetings and accurate records.

You will prepare for meetings, manage sample workflows, order supplies, and coordinate travel for studio directors, while maintaining subscriptions and supporting cross-team needs within a fast-paced design environment.

Qualifications

• Proficient in spreadsheet software (Excel/Smartsheet).
• Experience with project or data management is a plus.
• Invoice submission experience is preferred.
• Strong organizational skills and the ability to multitask under pressure.
• Detail-oriented with a focus on accuracy and efficiency.

Responsibilities

• Co-ordinate schedules and communicate with vendors to set up meetings.
• Cross-check and submit vendor invoices to finance in the Kwick Tag portal.
• Maintain studio organization; keep area tidy and fill memos/samples properly.
• Prepare for meetings and liaise with teams to pull required samples.
• Order stationery and printing supplies as needed.
• Assist CFA process by cutting fabric samples and organizing shipments.
• Track studio subscriptions including software and magazines.
• Organize studio activities, travel for studio directors, and expense reports.

Skills

Excel/Smartsheet

Project management

Invoice submission

Organization

Attention to detail

Tools

Kwick Tag portal

Job description

About Schumacher

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers

About Schumacher

Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally.

Our Competitive Advantage In The Industry Is The People. We Believe That Our Employees Are Our Most Important Assets. F. Schumacher & Co Is Deeply Anchored In Our Company Core Values Which Are As Follows

• Preserve Our Entrepreneurial Spirit
• Take Ownership & Accountability
• Be Solutions-Oriented
• Demonstrate Courage
• Practice Adaptability
• Embrace Collaboration

We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio.

Studio Administrator

Job Summary

• Co-ordinating schedules and communicating with vendors to set up meetings.
• Cross checking and submitting vendor invoices to the finance team in the Kwick Tag portal.
• General studio organization, ensuring the area is tidy and memos and samples are correctly filled away.
• Prepare for meetings and liaise with other teams to pull required samples.
• Ordering stationery and printing supplies as needed.
• Assisting the CFA (cutting for approval), product approvals process by cutting fabric samples, printing labels and organizing shipments.
• Keeping on top of studio subscriptions including software and magazines.
• Organizing studio activities, holiday dinners, and lunches for monthly executive meetings.
• Setting up regular scrap fabric collections.
• Organize travel for studio directors
• Submit expense reports for studio directors
• Organize trade show schedules

Skills & Qualifications

• Proficient in using spreadsheet software (e.g. Microsoft Excel, Smartsheet).
• Previous experience in project or data management is a plus.
• Invoice submission experience.
• Strong organizational skills with ability to work independently, multi-task and prioritize workload under pressure.
• An eagerness to improve systems, and a no-task-is-too-small attitude.
• Effective communication skills, both written and verbal.Detail orientated. Takes pride in having a high level of accuracy.

We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Salary Range

$30,000—$36,000 USD