Student Work-Study: Student Advising Assistant

Ivy Tech Community College of Indiana; Kokomo (IN); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

Competitive benefits

Professional development

Advanced classroom technologies

Inclusive workplace

Job summary

Ivy Tech Community College of Indiana is seeking a part-time Student Advising Work-Study to support the advising team and enhance the student experience. You will handle appointment scheduling, greet students, and assist with event materials and office tasks.

The role offers hands-on experience in student services and administrative duties while developing communication and organizational skills for Ivy Tech students and staff.

Qualifications

• No prior experience is required, though customer service or office support experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills, with a positive and approachable attitude.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive student information.

Responsibilities

• Appointment Scheduling & Coordination: Help students schedule appointments with academic advisors, ensuring proper documentation and follow-up.
• Student Support: Greet students and visitors in a friendly and professional manner, directing them to resources and advising services.
• Office Organization & Clerical Tasks: Maintain tidy spaces, update advising materials, and assist with newsletters and event announcements.
• Special Projects & Event Support: Help coordinate orientation sessions, advising fairs, and planning workshops.

Skills

Customer service

Communication

Organizational skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Federal Work-Study positions are part-time positions hired each semester and are for current Ivy Tech students. The Student Advising Work-Study plays a critical role in supporting the advising team and enhancing the overall student experience. This position is ideal for students who wish to develop strong administrative, communication, and customer service skills while contributing to the success of their peers. The Student Advising Work-Study will provide clerical and administrative support, assist with scheduling and organizing events, and help students navigate advising processes.

MAJOR RESPONSIBILITIES

• Appointment Scheduling & Coordination: Help students schedule appointments with academic advisors, ensuring proper documentation and follow-up. Assist with the coordination of group advising sessions or workshops, including preparing materials, sending reminders, and ensuring student participation. Provide reminders to students regarding upcoming appointments, deadlines, or required actions.
• Student Support: Greet students and visitors in a friendly and professional manner, providing excellent customer service. Direct students to appropriate resources or departments for additional academic or student support services. Assist in tracking student progress, helping them understand their degree requirements, and referring them to the appropriate advisor when needed.
• Office Organization & Clerical Tasks: Maintain tidy and organized office spaces, ensuring all advising materials are up to date and accessible. Prepare and distribute newsletters, flyers, or event announcements about advising events and services. Assist with data entry and organization of advising-related materials, including academic policies, degree worksheets, and other student resources.
• Special Projects & Event Support: Help with the coordination of special projects, such as orientation sessions, advising fairs, or workshops on academic planning, major selection, and transfer processes. Provide support for advising office outreach efforts, including creating promotional materials and managing event logistics.

Salary and Classification

Starting Salary Range: $15.00 per hour Classification: Work-Study

General Qualifications

• No prior experience is required, though customer service or office support experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills, with a positive and approachable attitude.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive student information.

Minimum Federal Work Study Qualifications

• Must have a high school diploma or equivalent.
• Student must have completed the current FAFSA on file demonstrating financial need.
• Maintain a minimum of 1 credit hour or more of enrollment in eligible courses.
• Maintain an aid-eligible Satisfactory Academic Progress (SAP) status.
• The student cannot have any incomplete financial aid requirements.

Legal & Diversity Statements

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

About Us

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations.

Benefits

• Competitive benefits and professional development programs
• The most advanced technologies in our classrooms and training facilities
• Collaborative and innovative culture with a focus on creativity and employee belonging
• Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace