Student Wellness Programs Admin Assistant

Northeastern University; Boston (MA); On-site; USD 32,194 - 44,276; Full time

Job summary

The Administrative Assistant at Northeastern University’s Office for Prevention & Education (OPEN) supports daily operations, serves as the welcoming first point of contact, and communicates professionally with students, staff, faculty, and parents.

Key duties include scheduling meetings and events, preparing materials, tracking attendance, assisting with budget reconciliation and invoices, coordinating vendor services, and maintaining confidential records with discretion to advance wellness and

Qualifications

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with people at all levels of an organization and with external constituents.
• Demonstrated commitment to providing inclusive, affirming, and welcoming spaces for students of all backgrounds and identities.
• Ability to exercise independent judgment and discretion, take initiative appropriately, and recognize when to escalate.
• Experience handling confidential materials and navigating sensitive situations calmly and professionally.
• Strong attention to detail, proofreading, and follow-through.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook; must be able to learn new applications and troubleshoot independently.

Responsibilities

• Communications: Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times.
• Program & Administrative Support: Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns.
• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials.
• Track attendance for major programs and produce summary reports for leadership.
• Support budget reconciliation by organizing and processing invoices.
• Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow.
• Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies.

Skills

Organizational skills

Written communication

Interpersonal skills

Discretion

Time management

Problem-solving

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce

WordPress

Qualtrics

Canva

Job description

The Administrative Assistant at Northeastern University’s Office for Prevention & Education (OPEN) supports daily operations, serves as the welcoming first point of contact, and communicates professionally with students, staff, faculty, and parents.

Key duties include scheduling meetings and events, preparing materials, tracking attendance, assisting with budget reconciliation and invoices, coordinating vendor services, and maintaining confidential records with discretion to advance wellness and