Administrative Assistant, Office for Prevention

The Chronicle Of Higher Education, Inc.; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Wellness benefits

Retirement plan

Job summary

Northeastern University’s Office of Prevention and Education (OPEN) is seeking an Administrative Assistant to support a nine‑person team and manage daily operations, including scheduling, communications, and materials for wellness programs.

The role requires strong organizational and written communication skills, discretion with confidential materials, and the ability to engage with students, staff, faculty, and external partners.

Qualifications

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with people at all levels of an organization and with external constituents.
• Commitment to inclusive, welcoming spaces for students.
• Ability to exercise independent judgment and discretion.
• Experience handling confidential materials and navigating sensitive situations calmly.
• Strong attention to detail and follow‑through.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook).

Responsibilities

• Serve as a welcoming first point of contact across channels with a professional, supportive tone.
• Communicate with internal and external stakeholders, including senior administrators, faculty, staff, students, and parents.
• Provide day-to-day administrative support across OPEN programs and initiatives.
• Coordinate logistics for meetings, presentations, and major events (scheduling, room reservations, materials).
• Track attendance for major programs and produce leadership reports.
• Support budget reconciliation by organizing and processing invoices.
• Oversee vendor coordination, supply management, and general office workflow.
• Maintain confidential records and sensitive materials in compliance with university policies.

Skills

Organizational skills

Written communication

Interpersonal skills

Discretion with confidential materials

Independent judgment

Microsoft Office proficiency

Attention to detail

Communicate with diverse constituents

Education

Bachelor's degree

1-3 years administrative experience

Tools

Salesforce

WordPress

Qualtrics

Canva

Job description

Administrative Assistant, Office for Prevention & Education

About the Opportunity

The Office of Prevention and Education at Northeastern (OPEN) is a collaborative, student-facing office at Northeastern University dedicated to prevention, education, and training in the areas of alcohol and other drug use, sexual violence, sexual health, and broader wellness initiatives. The Administrative Assistant will collaborate with the team of nine staff to support the daily operations of the office.

This role is well suited for someone who brings strong organizational skills, sound professional judgment, and a genuine commitment to student well-being. Candidates should be comfortable working in an office that supports students around sensitive health topics.

Priority will be given to candidates who apply by August 7th.

RESPONSIBILITIES

Communications

• Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times
• Communicate on substantive matters with a broad range of internal and external stakeholders, including senior university administrators, faculty, staff, students, and parents

Program & Administrative Support

• Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns
• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials
• Track attendance for major programs and produce summary reports for leadership
• Support budget reconciliation by organizing and processing invoices

Office Operations

• Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow
• Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies

QUALIFICATIONS

Required

• Strong organizational, interpersonal, and written communication skills
• Demonstrated ability to communicate professionally with people at all levels of an organization and with external constituents
• Demonstrated commitment to providing inclusive, affirming, and welcoming spaces for students of all backgrounds and identities
• Ability to exercise independent judgment and discretion, take initiative appropriately, and recognize when to elevate
• Experience handling confidential materials and navigating sensitive situations calmly and professionally
• Strong attention to detail, proofreading, and follow-through
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook; must be able to learn new applications and troubleshoot independently

Preferred

• Bachelor's degree and/or 1-3 years of administrative experience
• Experience working with young adults or a college-aged population
• Familiarity with Salesforce, WordPress, Qualtrics, and/or Canva

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit-eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

106H

Expected Hiring Range:

$23.37 - $32.14

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.