Administrative Assistant, Office for Prevention & Education

Northeastern University; Boston (MA); On-site; USD 32,194 - 44,276; Full time

Job summary

The Administrative Assistant at Northeastern University’s Office for Prevention & Education (OPEN) supports daily operations, serves as the welcoming first point of contact, and communicates professionally with students, staff, faculty, and parents.

Key duties include scheduling meetings and events, preparing materials, tracking attendance, assisting with budget reconciliation and invoices, coordinating vendor services, and maintaining confidential records with discretion to advance wellness and

Qualifications

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with people at all levels of an organization and with external constituents.
• Demonstrated commitment to providing inclusive, affirming, and welcoming spaces for students of all backgrounds and identities.
• Ability to exercise independent judgment and discretion, take initiative appropriately, and recognize when to escalate.
• Experience handling confidential materials and navigating sensitive situations calmly and professionally.
• Strong attention to detail, proofreading, and follow-through.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook; must be able to learn new applications and troubleshoot independently.

Responsibilities

• Communications: Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times.
• Program & Administrative Support: Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns.
• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials.
• Track attendance for major programs and produce summary reports for leadership.
• Support budget reconciliation by organizing and processing invoices.
• Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow.
• Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies.

Skills

Organizational skills

Written communication

Interpersonal skills

Discretion

Time management

Problem-solving

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce

WordPress

Qualtrics

Canva

Job description

## Administrative Assistant, Office for Prevention & EducationApplylocations: Boston, MA (Main Campus)time type: Full timeposted on: Posted Yesterdayjob requisition id: R141104**About the Opportunity**The Office of Prevention and Education at Northeastern (OPEN) is a collaborative, student-facing office at Northeastern University dedicated to prevention, education, and training in the areas of alcohol and other drug use, sexual violence, sexual health, and broader wellness initiatives. The Administrative Assistant will collaborate with the team of nine staff to support the daily operations of the office. This role is well suited for someone who brings strong organizational skills, sound professional judgment, and a genuine commitment to student well-being. Candidates should be comfortable working in an office that supports students around sensitive health topics. **Priority will be given to candidates who apply by August 7****th****.****RESPONSIBILITIES****Communications*** Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times* Communicate on substantive matters with a broad range of internal and external stakeholders, including senior university administrators, faculty, staff, students, and parents**Program & Administrative Support*** Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns* Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials* Track attendance for major programs and produce summary reports for leadership* Support budget reconciliation by organizing and processing invoices**Office Operations*** Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow* Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies**QUALIFICATIONS****Required*** Strong organizational, interpersonal, and written communication skills* Demonstrated ability to communicate professionally with people at all levels of an organization and with external constituents* Demonstrated commitment to providing inclusive, affirming, and welcoming spaces for students of all backgrounds and identities* Ability to exercise independent judgment and discretion, take initiative appropriately, and recognize when to escalate* Experience handling confidential materials and navigating sensitive situations calmly and professionally* Strong attention to detail, proofreading, and follow-through* Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook; must be able to learn new applications and troubleshoot independently**Preferred*** Bachelor's degree and/or 1–3 years of administrative experience* Experience working with young adults or a college-aged population* Familiarity with Salesforce, WordPress, Qualtrics, and/or Canva**Position Type**General Administration**Additional Information**Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.**Compensation Grade/Pay Type:**106H**Expected Hiring Range:**$23.37 - $32.14*With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.*