Administrative Assistant - Student Wellness & Prevention

The Chronicle Of Higher Education, Inc.; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Wellness benefits

Retirement plan

Job summary

Northeastern University’s Office of Prevention and Education (OPEN) is seeking an Administrative Assistant to support a nine‑person team and manage daily operations, including scheduling, communications, and materials for wellness programs.

The role requires strong organizational and written communication skills, discretion with confidential materials, and the ability to engage with students, staff, faculty, and external partners.

Qualifications

• Strong organizational, interpersonal, and written communication skills.
• Ability to communicate professionally with people at all levels of an organization and with external constituents.
• Commitment to inclusive, welcoming spaces for students.
• Ability to exercise independent judgment and discretion.
• Experience handling confidential materials and navigating sensitive situations calmly.
• Strong attention to detail and follow‑through.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook).

Responsibilities

• Serve as a welcoming first point of contact across channels with a professional, supportive tone.
• Communicate with internal and external stakeholders, including senior administrators, faculty, staff, students, and parents.
• Provide day-to-day administrative support across OPEN programs and initiatives.
• Coordinate logistics for meetings, presentations, and major events (scheduling, room reservations, materials).
• Track attendance for major programs and produce leadership reports.
• Support budget reconciliation by organizing and processing invoices.
• Oversee vendor coordination, supply management, and general office workflow.
• Maintain confidential records and sensitive materials in compliance with university policies.

Skills

Organizational skills

Written communication

Interpersonal skills

Discretion with confidential materials

Independent judgment

Microsoft Office proficiency

Attention to detail

Communicate with diverse constituents

Education

Bachelor's degree

1-3 years administrative experience

Tools

Salesforce

WordPress

Qualtrics

Canva

Job description

Northeastern University’s Office of Prevention and Education (OPEN) is seeking an Administrative Assistant to support a nine‑person team and manage daily operations, including scheduling, communications, and materials for wellness programs.

The role requires strong organizational and written communication skills, discretion with confidential materials, and the ability to engage with students, staff, faculty, and external partners.