Student Services Secretary – Middle/High School Guidance

Sylvania; Three Oaks Township (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

River Valley School District in Michigan is seeking a dedicated Middle/High School Student Services/Guidance Office Secretary. The role supports counseling staff, handles enrollment, records, and communications, and ensures accurate filing of sensitive student information.

The position requires a high school diploma, strong computer skills with MS Office, and the ability to manage multiple tasks with professionalism. Evening hours may be required as needed to support school operations.

Qualifications

• High school diploma and at least one year of related experience or training
• Excellent grammar, spelling, and word processing skills
• Ability to read, write, and solve simple mathematical problems
• Willingness to take additional training and work flexible hours if needed

Responsibilities

• Serve as secretary to the middle/high school counseling staff
• Process and file reports for the Student Services Office in a timely manner
• Transmit immunization records to health officials
• Maintain data in the student management system with counselor/administration
• Assist with enrollment of new and returning students
• Prepare materials and labels for mailings as requested
• Prepare materials for parent-teacher conferences
• Process grades, issue deficiency notices, and draft staff communications
• Inventory, order, and receive office supplies
• Answer calls and route messages to appropriate staff
• Mail college applications and transcripts requests
• Manage incoming/outgoing mail and filing for counseling staff
• Maintain appointment schedules and arrange meetings
• Type memorandums and distribute information to staff/community
• Establish confidential student records/files
• Prepare Building’s Annual Education Report
• Perform other duties as assigned by Principal

Skills

Grammar & spelling

Interpersonal skills

Confidentiality

Time management

Problem solving

Reading/writing basic math

Education

High school diploma

Some college/post high school training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email/Internet

Job description

River Valley School District in Michigan is seeking a dedicated Middle/High School Student Services/Guidance Office Secretary. The role supports counseling staff, handles enrollment, records, and communications, and ensures accurate filing of sensitive student information.

The position requires a high school diploma, strong computer skills with MS Office, and the ability to manage multiple tasks with professionalism. Evening hours may be required as needed to support school operations.