Student Engagement Secretary II — Admin & Records

Moraine Valley Community College; Palos Hills (IL); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Health, Dental, Vision

Life insurance

Disability insurance

Tuition reimbursement

MVCC Tuition waiver

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Tax-sheltered annuity plans

Job summary

Moraine Valley Community College is seeking a Secretary II- Student Engagement to support the Counseling department at the Main Campus. You will manage daily clerical tasks, coordinate schedules, and maintain records to ensure smooth operations for faculty, staff, and students.

Ideal candidates will hold a high school diploma or GED with relevant training and at least three years of secretarial experience. Proficiency in Microsoft Office and strong organizational skills are essential for success

Qualifications

• High school diploma or GED required; one year specialized training; three years clerical/secretarial experience preferred.
• Proficiency in reading and writing routine reports and correspondence.
• Strong communication, organizational and critical thinking abilities.
• Ability to learn and use department-specific software programs.

Responsibilities

• Reads and routes incoming mail.
• Files routine and confidential correspondence and maintains student files.
• Answers telephone and provides information or routes calls.
• Maintains course schedules, data, payroll, contracts and forms.
• Prepares purchase orders and invoices for payment.
• Schedules appointments and maintains supervisor's calendar.
• Greets visitors and directs them appropriately.
• Coordinates printing projects with Reprographics and Marketing.
• Maintains department budgets and financial records.
• May administer faculty evaluations and order department supplies.

Skills

Reading comprehension

Effective communication

Bookkeeping

Independent work

Microsoft Office

Department software

Minutes taking

Confidentiality

Organization

Interpersonal skills

Education

High school diploma or GED

Specialized training in related area

3+ years clerical/secretarial experience

Tools

Microsoft Office

Department-specific software

Job description

Moraine Valley Community College is seeking a Secretary II- Student Engagement to support the Counseling department at the Main Campus. You will manage daily clerical tasks, coordinate schedules, and maintain records to ensure smooth operations for faculty, staff, and students.

Ideal candidates will hold a high school diploma or GED with relevant training and at least three years of secretarial experience. Proficiency in Microsoft Office and strong organizational skills are essential for success